NOTE: All Banner generated courses, courses that have an assigned CRN number, including XL/cross listed courses, from Fall 2012 to Summer 2017 inclusive will be archived and then fully deleted from Blackboard on the weekend of January 11/12, 2020. Please backup/archive any courses older than Fall 2017 that you wish to keep offline by December 20th, 2019.

Crocodoc to New Box View

Transitioning from Crocodoc to New Box View


Why Transition from Crocodoc to New Box View

Blackboard's current service of inline grading is powered by a tool called Crocodoc. This built-in tool allowed instructors to view and annotate students' assignment submissions electronically.

After Box Inc., a cloud storage company, acquired Crocodoc in May 2013, they had announced a replacement for Crocodoc last year, called New Box View (NBV), that can render, display and play 120+ content types on the web or mobile app. Crocodoc is now at end-of-life status and will no longer function as of January 15, 2018.

Humber has decided to upgrade the inline grading tool to New Box View on January 7th, 2018 to ensure minimal impact on instructors and students as it falls between the end of the Fall 2017 term and beginning of the Winter 2018 term.

Does it Impact Instructors or Students?

This only impacts instructors who have used the annotation features of the Blackboard Assignment tool. This will not impact those who:

  • use it as an online dropbox to collect submissions and download them for offline grading
  • use it for online scoring, rubrics, overall typed or attached feedback and notes

In short, if you have used any of the inline grading tools in the red box in the image below then you're effected:



What happens to assignments graded and annotated in Crocodoc?

Any Blackboard Assignments with Crocodoc annotations submitted prior to the update (prior to 9pm Jan 6th, 2018) are burned into a PDF file. When you are accessing the submission, it will display the PDF in New Box View with the burnt Crocodoc annotations, but it will not be possible to change them. Instructors can, however, add and change annotations made by New Box View.

The New Box View annotations are only visible on screen as there is no feature to download or print the document with New Box View annotations.

What are the benefits to this update?

The New Box View will support a large number of file formats. Student submitted assignment files that fall under New Box View's supported file types for content preview will be converted, rendered, and dispalyed right in the Internet browser. For example, it would be possible to watch submitted videos streamed on your browser without the need to download and open the video in another program.

Is there any loss of functionality or features?

At the current time, New Box View only supports text and highlighting annotations. Blackboard has advised that 80% of annotations are from those two types. There's currently no drawing or strikethrough capabilities. Text and highlight annotations will continue to be available for the same document types Crocodoc had supported.

Blackboard acknowledges the impact on some workflows and will continue to work with Box Inc. to improve and enhance New Box View functionality and features.

Support

The Instructional Support Studio team at Centre for Teaching and Learning will be looking forward to a successful update and transition to New Box View. Should you have any further questions or comments about New Box View, please contact us at:

  • Instructional Support Studio - Lakeshore Campus (D-112): Email waterloo.studentlakeshore@humber.ca OR Call 416-675-6622 ext. 3288
  • Instructional Support Studio - North Campus (D-225J): Email waterloo.studentnorth@humber.ca or Call 416-675-6622 ext. 4744

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Inline Grading in New Box View


Blackboard Learn's new tool for inline grading is powered by New Box View. Refer to the screenshot below for inline grading workflow with New Box View:



  1. View instructions. Expand the assignment instructions.
  2. Add comments and highlight text. At the top of the panel, select Point annotation mode to type comments in any place on the document. Point and drag your cursor to highlight text, then select Highlight text. Select Add comment to highlighted text to add a comment to a highlighted area. To remove a highlighted area, select Highlight text again. You can also zoom in and out, and navigate to other pages in a student's file.
  3. Remove or reply to comments. Select the Delete icon in the right corner of a comment to remove a comment. Select a comment to reply and the Cancel and Post options appear.
  4. Provide a grade and feedback. In the right panel, grade the submission, provide feedback, attach files, and add private notes for yourself. If you associated a rubric, you can access it in this area. Select the Click to open full content editor icon to access the editor. You can also override or revert a grade.
  5. Download the student's file. Save the original file to your computer.

Important Tips

The New Box View inline grading tool is supported on current versions of Chrome, Firefox, Edge, Safari, and Internet Explorer.

Annotation sessions expire after one hour. You'll receive a warning message. After the time limit, annotations may not be saved. Need more time? Select Save Draft to save your work and continue later. Your text and files are saved on the page. When you return, you can resume working.

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Crocodoc and New Box View Annotations Use Cases


Blackboard's current service of inline grading is powered by a tool called Crocodoc. This built-in tool allowed instructors to view and annotate students' assignment submissions electronically.
After Box Inc., a cloud storage company, acquired Crocodoc in May 2013, they had announced a replacement for Crocodoc last year, called New Box View (NBV), that can render, display and play 120+ content types on the web or mobile app. Crocodoc is now at end-of-life status and will no longer function as of January 15, 2018.

Humber has decided to upgrade the inline grading tool to New Box View on January 7th, 2018 to ensure minimal impact on instructors and students as it falls between the end of the Fall 2017 term and beginning of the Winter 2018 term.

After the transition, you can't change the existing annotations made in Crocodoc as all annotations are read-only in New Box View. The Crocodoc annotations are "burned" into a PDF and you can't remove or change the annotations. You can add new annotations with the New Box View annotation tools, but you can't interact with annotations created in Crocodoc.

You may encounter these scenarios after the transition to New Box View is complete. Review the scenario that fits your situation to learn more.


1. Student files are annotated and graded in Crocodoc, then viewed in New Box View

Students submitted assignment files to Crocodoc. Instructors annotated and assigned grades. Then, the documents are viewed in New Box View.

Instructors:

  • Can view existing annotations burned into PDFs
  • Can view all Crocodoc and New Box View annotations
  • Can't add or edit Crocodoc annotations, but can add or edit their own New Box View annotations

Students:

  • Can view annotations only after instructors assign grades

2. Student files are annotated, no grades are assigned in Crocodoc, then viewed in New Box View

Students submitted documents to Crocodoc. Instructors annotated in Crocodoc but no grades were assigned. Then, the documents are viewed in New Box View.

Instructors:

  • Can view existing annotations burned into PDFs
  • Can view all Crocodoc and New Box View annotations
  • Can't add or edit Crocodoc annotations, but can add or edit their own New Box View annotations

Students:

  • Can view annotations only after instructors assign grades

3. Student files are annotated, no grades are assigned in Crocodoc, then grades are assigned in New Box View

Students submitted assignments to Crocodoc. Instructors annotated and graded in New Box View. Then, the documents are viewed in New Box View.

Instructors:

  • Can view existing annotations burned into PDFs
  • Can view all Crocodoc and New Box View annotations
  • Can't add or edit Crocodoc annotations, but can add or edit their own New Box View annotations

Students:

  • Can view annotations only after instructors assign grades

4. Student files are annotated with no grades assigned in New Box View

Students submitted assignments to New Box View. Instructors annotated, but no grades are assigned. Then, the documents are viewed in New Box View.

Instructors:

  • Can see original document
  • Can view all New Box View annotations
  • Can add or edit their own New Box View annotations

Students:

  • Can view annotations only after instructors assign grades

5. Student files are annotated and graded in New Box View

Students submitted documents to New Box View. Instructors and graders annotated and graded in New Box View.

Instructors:

  • Can see original document
  • Can view all New Box View annotations
  • Can add or edit their own New Box View annotations

Students:

  • Can view annotations only after instructors assign grades

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Crocodoc VS New Box View Comparison Chart


After the upgrade, the New Box View will completely replace the Crocodoc tool in your courses, with the same general workflows and interface elements. The table below compares the two annotation tools.

Functionality and Features Comparison between Crocodoc and New Box View

Functions and Details Crocodoc New Box View
File types for annotations PDF, PPT, PPTX, XLS, XLSX, DOC, and DOCX Over 100 different file types

File Types and Fonts Supported in Box Content Preview
Videos and images displayed No Yes
Course areas Original assignments, Ultra assignments, and in Ultra tests' additional submission area Original assignments, Ultra assignments, and in Ultra tests' additional submission area
Annotation types Text- and point-based comments, highlighting, and drawing Point-based comments and highlighting
Download You can download a copy of a student file with the option to download in the original format or in a PDF version that includes the annotations You can download a copy of a student file, but annotations won't appear
Print function No Yes
Students Can't add annotations to documents Can't add annotations to documents

Interface Comparison between Crocodoc and New Box View

You will also see some slight differences in the interface, primarily more streamlined buttons and options. The following screenshot compares the two interfaces:



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