Submit Exception Time

Learn how to enter overtime hours in a time card.

Steps

1. Sign into Employee Direct Access (EDA) using your single sign-on ID and password.

2. On the springboard, click on  ‘Time & Absence’. 

3. Click on ‘Existing Time Cards’

Note: This page displays the time entries as entered, submitted, approved or rejected. 

Important: If you have multiple assignments (contracts), then please refer to the ‘Resources and Notes’ section below before proceeding to next steps.

4. To enter your hours, click ‘+’ sign (create).

5. A ‘Create Time Card’ window pops up. Click on the day of the week and click ‘OK’.

6. Select the ‘Assignment Number.’ 

Note: This page allows employees to enter time for multiple assignments (if applicable). For example, if you need to enter time for your second assignment, you can select the next row to add hours for that assignment. 

Visit this article for a step-by-step guide on how you can check for different assignment numbers 

7. Select ‘Payroll Time Type’. 

Note: This page allows employees to enter more than one different time type based on employee eligibility. For example, you can enter the regular hours on the first row, and any applicable exceptions on the next row. 

8. Enter the ‘Start’ and the ‘Stop’ times for the payroll time types entered

Important: Enter the time in the same format as this example: 3:45 PM

9. Click on ‘Next’. 

Note: Meal breaks will be automatically deducted and shown in the ‘Calculated Time’ area. Meal breaks will be automatically deducted (after 5 hours of continuous work, 30 minutes will be deducted, after 7 hours of continuous work, 1 hour will be deducted).

10. Click on ‘Submit’. 

11. Click ‘OK’. 

Frequently Asked Questions

If a full-time support employee worked 10:30-6:30, do they enter their overtime on the time card?

Exceptions are entered on a time card, this includes shift premium and any overtime incurred. Conversations between the manager and employee, regarding premiums or overtime, must still occur as in current practice.

Does the system capture specific on-call scenarios?

On-call is considered exception time and will be entered on to a time card as such. Please refer to your collective agreement regarding on-call and contact your HRBP for further clarification.