Run Encumbrance Process

1. Sign onto HRMS using your single sign-on ID and password.

2. Under ‘Payroll’, click ‘Checklist’.

3. On right-hand side, click Tasks icon.

4. Under Payroll Flow, click ‘Submit a process or Report’.

Note: Legislative Data Group should be blank (No value selected).

5. Under Flow Pattern, click ‘HBR_IN_ENCUMBRANCE’.

6. Click ‘Next’.

7. In Payroll flow, enter a value in format e.g., ‘HC201907_3’

Note: In ‘HC201904– 2019 is year, 04 is the pay period.

You must follow the naming convention.

If name already exists, you can add different number at the end of name.

8. Enter a Pay Day in ‘Effective Date’.

9. Click ‘Submit’.

10. In the Confirmation screen, click ‘OK and View Checklist’.

11. Click Refresh    icon.

 Note: Wait for a couple of minutes for screen to refresh.

12. The next screen is the results screen. You may notice a Total Number of Warnings/Errors.

13. On the right-hand side, click ‘Actions’.

14. Click ‘Results’.

15. In next screen, you will see few .txt files.

 Note: You do not need to save or download these files as they are automatically transferred to BANNER.

16. Click ‘Cancel’.

17. Click ‘Done’.