Calculate PrePayment

Learn how to perform this action in the HRMS.

Steps

1. Sign onto HRMS using your single sign-on ID and password.

2. Under ‘Payroll’, Click ‘Payroll Calculation’.

3. On Right-hand side,  Click Tasks icon.

4. Under Payroll Flow, Click ‘Submit a process or Report’.

5. In Legislative Data Group dropdown box, select a value ‘CA Legislative Data Group’.

6. Under Flow Pattern, Click ‘Calculate Payroll’.

7. Click ‘Next’.

8. In Payroll flow, enter a value in format e.g., ‘HC201907_CALC_VAL_FT’.

Note: In HC201904– 2019 is year, 04 is the pay period

HC201907_CALC_VAL_FT’ = Fulltime Employees. You must run another report for PT – Part-time employees.

9. If the name already exists, you can add a different number at the end of the name.

10. Click Search icon beside ‘PAYROLL’.

11. In the next Screen, Search and select ‘BW FT up_to_date’*.

*BW Areas for part time

12. Similarly, Click Search icon beside ‘PAYROLL PERIOD’.

13. Enter ‘Payroll Start Date’ by clicking on Calendar icon to select required Pay date.

14. Enter ‘Payroll End Date’ same date as above ‘Payroll Start Date’.

15. Click ‘Submit’.

16. In Confirmation screen, Click ‘Ok and View Checklist’.

17. Click Refresh icon.

 Note: Wait for a couple of minutes for screen to refresh.

18. Under Tasks, Select PrePayments .

19. Under Go to task, Click Side arrow.

20. You will see PrePayment result Screen, Look at ‘Errors/Messages’ and ‘Records’.

21. Click ‘DONE’.