Enter Pregnancy and Parental or Parental Extended Leave

Learn how to perform this action in the HRMS.


This knowledge article will show you how to enter pregnancy and parental leave.

1. Sign into HRMS using your single sign-on ID and password.

2. Click ‘My Client Groups’.

3. Click ‘Person Management’.

4. Enter ‘Effective as-of Date’ and the ‘Name’ of the person.

Note: Complete all the required fields marked by an asterisk (*) and at least one field by a double asterisk(**)

5. Click ‘Search’.

6. Click on the required name from the list.

7. Click on the ‘Actions menu’ (orange button) on the right-hand side.

8. From Absences, select ‘Absence Records’.

9. Click on ‘Add’ tab.

10. Select Pregnancy, Parental/Parental Extended Leave’ as the absence type .

11. Enter the ‘Expected Date of Childbirth’.

12. Enter either the ‘Planned Start time’ or ‘Actual Start time’ if known.

Note: When you enter Actual Start time, it will automatically override the Planned Start time.

13. Enter either the ‘Planned End time’ or ‘Actual End time’ if known.

Note: When you enter Actual End time, it will automatically override the Planned End time.

14. Confirm the ‘Planned Duration’ or ‘Actual Duration’ which will be displayed in weeks.

15. Click ‘Submit’.

16. Click ‘OK’ in response to confirmation message.

17. Click on ‘Tasks’ pane on the right.

18. Select ‘Manage employment’ from personal and employment.

19. Click on ‘Edit’ tab and select ‘Update’.

20. Enter ‘Effective Start Date’.

21. Select ‘Leave Paid’ from the actions list.

22. Select ‘Pregnancy/Parental Leave’ from the action reason.

23. Click ‘OK’.

24. In the assignment status select ‘LV-Pregnancy Leave /LV-Parental Leave’.

25. Click on ‘Review’ to ensure all the entries are correct before submission.

26. Click ‘Submit’.

27. Click ‘Yes’ in response to the warning message.

28. Click ‘OK’ in response to confirmation message.

29. Click on ‘View History’ to ensure the updates to employee’s assignment status reflect correctly.

Note: Click on the link of the specific assignment to see the details.

30. Click ‘Done’.