Request Approval for an Offer

Lesson for full-time recruitment process

If required – follow the steps outlined below to request approval for an offer. 

 

Steps

This knowledge article will show you how to request approval for an offer.

1. Sign into HRMS using your single sign-on ID and password.

2. Click ‘Talent Acquisition’.

3. Click ‘Recruitment’.

Note: A new window will open, logging into Taleo. If using Chrome, download Adobe Flash.

4. Click ‘Legacy Recruiting’ under Quick Access.

5. Click the drop-down arrow to the left of the search bar to ‘View the Search Options’ .

6. Click ‘Requisitions’.

Note: The person icon will now change into a document icon, indicating that you are searching by requisitions rather than by candidates.

7. Type in the name of the requisition or the requisition number in the ‘Search Requisition’ field. 

8. Click ‘Enter’.

9. Click the number to the left of the requisition title to display the list of applicants.

10. Click on the name of the candidate whose offer you are requesting approval for. 

Note: Candidate ‘Step/Status’ should be ‘Offer/Draft’. 

11. Click the ‘More Actions’ drop-down.

12. Click ‘Offers’ tab. 

13. Click ‘More Actions’. 

14. Select ‘Request Approval’. 

Note: The ‘Approver’ is the HR Generalist. If you need to add additional approvers, click ‘Add Approvers’ in the bottom-left corner. 

15. Add comments in the ‘Comments’ box. 

For example: I have created the offer based on the discussions we had regarding salary and vacation. Please review the offer and let me know if any changes are required. Once the offer is approved, please go ahead and extend the offer.  

16. Click ‘Done’. 

Note: The person you requested offer approval from will receive an email asking them to review and approve the offer.  The candidate’s step/status will change to Offer/Approval in Progress.

Note: Once offer approval is requested, the HR Generalist will receive an email asking them to review and approve the offer. They will review the offer and if the information is correct, the HR Generalist will approve and extend the offer. The manager will receive an email indicating the offer was approved. The HR Generalist will then extend the offer to the candidate and the candidate will respond to the offer. Once the candidate responds, the manager will receive an email indicating whether the candidate accepted or rejected the offer.