Create a Revised Offer and Contract With a Change in Person Type

Lesson for non full-time recruitment process

If required – follow the steps outlined below to create a revised offer and contract with a change in person type.

Steps

This knowledge article will show you how to create a revised offer with a change in person type.

1. Sign onto HRMS using your single sign-on ID and password.

2. Click ‘Talent Acquisition’.

3. Click ‘Recruitment’.

Note: A new window will open. If using Chrome, download Adobe Flash.

4. Click ‘Legacy Recruiting’ under Quick Access.

5. Click the drop-down arrow for ‘View the Search Options’.

6. Click ‘Requisitions’.

Note: The person icon will now change into a document icon.

7. Type in the name of the requisition or the requisition number in the ‘Search Requisition’ field.

8. Click ‘Enter’.

9. Click the number to the left of the requisition title to display the list of applicants.

10. Click on the name of the candidate for whom you are creating a revised offer for.

Important Note: If the candidate’s ‘Step/Status’ is ‘Offer/Extended’ or ‘Offer/Accepted’, follow the steps 11-14. If the candidate’s ‘Step/Status’ is ‘Hire/HRIS’, follow steps 15-17.

11. Candidate’s ‘Step/Status’ is ‘Offer/Extended’ or ‘Offer/Accepted’: Follow the job aid for ‘Rescind an Offer‘ to rescind the candidate’s offer since you need to send a revised offer.

12. Follow the job aid for ‘Match a Candidate to a Requisition’ to add the candidate to the requisition for the candidate’s new person type.

13. Follow the job aid for ‘Create an Offer’ to create the candidate’s new offer.

Note: Since the candidate has not been hired on their original contract, on the new offer you are creating, select ‘No’ for ‘Revised Contract?’. Refer to the ‘Offer Matrix’ document which outlines which fields are required on the offer for each hire scenario type.

14. Follow the job aid for ‘Requesting Approval for an Offer’ to request approval.

15. HR to follow the job aid for‘Reviewing and Approving and Offer’.

16. Follow the job aid for ‘Create an Offer’ to create the candidate’s new offer.

Note: On the offer, select ‘Yes’ for ‘Revised Contract?’, select the ‘Rationale for Revision’ and enter the ‘Assignment Number Being Revised’. Refer to the ‘Offer Matrix’ document which outlines which fields are required on the offer for each hire scenario type.

17. HR to follow the job aid for ‘Extending an Offer’.

18. Once the candidate has accepted their offer, HR to follow the job aid for ‘Move Candidate to Hire/HRIS Step/Status to Hire them into HCM’.

Note: This is the end of the process for a revised contract if the candidate’s ‘Step/Status’ was ‘Offer/Extended’ or ‘Offer/Accepted’. You do not need to follow the rest of the steps below.

19. Follow the job aid for ‘Create an Offer’ to create the candidate’s new offer.

Note: On the offer, select ‘Yes’ for ‘Revised Contract?’, select the ‘Rationale for Revision’ and enter the ‘Assignment Number Being Revised’. Refer to the ‘Offer Matrix’ document which outlines which fields are required on the offer for each hire scenario type.

20. Follow the job aid for‘Requesting Approval for an Offer’ to request approval.

21. HR to follow the job aid for ‘Reviewing and Approving an Offer’.

22. HR to follow the job aid for ‘Extending an Offer’.

23. Once the candidate has accepted their offer, HR to follow the job aid for ‘Move Candidate to Hire/HRIS Step/Status to Hire them into HCM’.

Note: If the candidate is not an internal candidate (they are a brand new employee), you must wait until they become an internal candidate in Taleo to move them to the ‘Hire/HRIS’ ‘Step/Status’ on their revised contract. The candidate will become internal on the start date of their original contract. There will be a blue house icon beside their name when they become an internal candidate, and on their profile it will say ‘yes’ under ‘Internal Candidate’.