Record an Absence on Behalf of an Employee on My Team

Learn how to perform this action in the HRMS.

An Oracle Guided Learning (OGL) flow exists for this lesson. To learn this lesson within the system, follow the steps below:

1. Log into HRMS and click on the blue Guided Learning (GL) tab, located on the right.

2. In the GL search box, type “Create an Absence Record (Manager)”.

For detailed information regarding this lesson, please review the steps below which outline the guided learning steps plus additional information. 


A step-by-step overview video exists for this lesson. Please take a few minutes to watch it now.

1. Sign into Manager Direct Access (MDA) using your single sign-on ID and password. 

2. Click on ‘My Team’ tab on the Springboard.

3. Click on ‘My Team’ icon on the Manager Direct Access (MDA) Springboard.

4. Find the employee and click on ‘(…)’ on the right-hand side of his or her name. 

5. Select ‘Manage Absence Records’

6. Click on ‘+Add’ 

7. Select an ‘Absence Type’ from the list. 

Note: Depending on the Absence Type selected, a ‘Reason’ may need to be included. Sample reasons for a sick leave may include “Care for immediate family,” and “Personal Illness or Injury”. 

8. Select ‘Start Date’ 

Note: Absences can be past, present or future dated. Click on Advanced Mode to record leaves for employees with multiple jobs or assignments on a secondment or as a program coordinator.

Click here to learn how to perform actions in the Advanced Mode. 

9. Select ‘End Date’.

10Select ‘Start Date Duration’.

Note: Half or full day must be selected from the drop-down.

11. Select ‘End Date Duration’.

Note: Half or full day must be selected from the drop-down. 

12.  Confirm duration is accurate under ‘Date Duration’.

13. Add ‘Reason’.

Note: Only particular leaves require reasons. Enter comments as needed. 

14. Click on ‘Submit’.

15. Click on ‘OK’. An absence record for the employee is created.