Create a Revised Offer With a Change in Person Type

Lesson for non full-time recruitment process

If required – follow the steps outlined below to create a revised offer with a change in person type. 

Steps

A step-by-step overview video exists for this lesson. Please take a few minutes to watch it now.

Prior to completing the steps below, review the process overview for How to Create a Revised Contract

 

1. Sign onto HRMS using your single sign-on ID and password.

2. Click ‘Talent Acquisition’.

3. Click ‘Recruitment’. 

Note: A new window will open. If using Chrome, download Adobe Flash. 

4. Click ‘Recruiting’ under Centers.

5. Click the drop-down arrow for ‘View the Search Options’.

6. Click ‘Requisitions’.

Note: The person icon will now change into a document icon.

7. Type in the name of the requisition or the requisition number in the ‘Search Requisition’ field.

8. Click ‘Enter’.

9. Click the number to the left of the requisition title to display the list of applicants.

10. Click on the name of the candidate for whom you are creating a revised offer for.

Important Note: If the candidate’s ‘Step/Status’ is ‘Offer/Extended’ or ‘Offer/Accepted’, follow the steps 11-14. If the candidate’s ‘Step/Status’ is ‘Hire/HRIS’, follow steps 15-17.

11. Candidate’s ‘Step/Status’ is ‘Offer/Extended’ or ‘Offer/Accepted’: rescind the candidate’s original offer by clicking ‘More Actions’, ‘Rescind Offer’. 

Note: DO NOT rescind the original offer if the candidate’s step/status is Hire/HRIS.

12. Follow the job aid for ‘Match a Candidate to a Requisition’ to add the candidate to the requisition for the candidate’s new person type.

13. Follow the job aid for ‘Create an Offer’ to create the candidate’s new offer.

Note: Since the candidate has not been hired on their original contract, on the new offer you are creating, select ‘No’ for ‘Revised Contract?’. Refer to the ‘Offer Matrix’ document which outlines which fields are required on the offer for each hire scenario type.

14. Follow the job aid for ‘Requesting Approval for an Offer’ to request approval.

Note: This is the end of the process for a revised contract if the candidate’s ‘Step/Status’ was ‘Offer/Extended’ or ‘Offer/Accepted’. You do not need to follow the rest of the steps.

15. Candidate’s ‘Step/Status’ is ‘Hire/HRIS’: Follow the job aid for ‘Match a Candidate to a Requisition’ to add the candidate to the requisition for the candidate’s new person type.

16. Follow the job aid for ‘Create an Offer’ to create the candidate’s new offer.

Note: On the offer, select ‘Yes’ for ‘Revised Contract?’, select the ‘Rationale for Revision’ and enter the ‘Assignment Number Being Revised’. Refer to the ‘Offer Matrix’ document which outlines which fields are required on the offer for each hire scenario type.

17. Follow the job aid for ‘Requesting Approval for an Offer’ to request approval.