New Terminology in HRMS

A period of time in which an employee performs no work for the assigned organization.

The recognized amount of leave credited to an employee which is accumulated for a particular period.

Total number of available days/hours available to an employee (e.g. vacation and sick time).

Rates are defined against each benefit plan or option to discuss the cost associated, and each has corresponding Coverage dates and types. ​Rates are of 2 types: Standard and Variable​

Standard : Same rates apply regardless of factors (E.g. rates for 1-3X Supplementary life insurance is the same for all participants)​

Variable : Rates vary based on one or more factors (E.g. rates for employee pay-all life insurance vary by age, critical illness rates vary by age, gender and smoker status)​

Also rates are categorized as employee and employer rates depending on the level of contribution​

Level of benefits that a recipient receives. Can be a flat amount or a multiple (e.g Basic Life Insurance for FT Academic employees is a flat amount of $25,000 worth 3 x salary, whereas FT Admin Supplementary Life Insurance is 1-3x the employee’s salary or a multiple of coverage) ​

The eligibility is a set of criteria, linked to Programs and Plan types, Plans or Options, that determines whether an employee is eligible to participate in that Program or elect that Plan or Option​

A Benefit ‘Life Event’ is a change in employee circumstances that could have an impacts on benefits eligibility or qualification to change benefits enrollment. ​

Proof that an event has occurred. Marriage, birth and death certificates are all required. Can set the time frame by which the proof must be received​

Multiple life events may occur within a specified number of days (e.g. hired followed by the birth of a child). ​

Other person(s) who can be covered by an employee’s benefits (e.g. spouse or child etc.) ​

Person who receives benefits from a particular entity like an insurance policy or other plan (e.g. recipient of insurance upon the death of an employee)​

Benefits > Evaluation and Reporting​

The Summary section on the Overview page contains the life event summary. The Life Events tab in this section lets you view details by legal employer, benefit group, location, and payroll.​

Benefits > Evaluation and Reporting​

On the Overview page Summary section, select the Processes tab. Expand Election Processes, and click Submit for the Close Action Items row.​

Reports and Analytics > Shared Folders >
Human Capital Management > Benefits >​ Enrollment​

Reports and Analytics > Shared Folders >
Human Capital Management > Benefits >​ Enrollment​

Real-time Analysis:​
Participant Enrollment Results – Weekly

​

Displays, for each participant, the benefit enrollments that they elected or were given by​ default.

Reports and Analytics > Shared Folders >
Benefits > Transactional Analysis Samples​

Real-time Analysis: 
Totals by Life Event – Weekly​

Displays the status of the life events and their corresponding counts, in tables and graphs. ​

Reports and Analytics > Shared Folders >​
Benefits > Transactional Analysis Samples​

Real-time Analysis:
Totals by Life Event Name for Potential Life Events – Weekly​

Displays, by potential life event, the total for each status of the life event, plus the cumulative total for all statuses of the life event.​

Reports and Analytics > Shared Folders >
Benefits > Transactional Analysis Samples​

Real-time Analysis: 
Totals by Life Event Status for Potential Life Events – Weekly​

Displays the status of the life events and their corresponding totals, in tables and graphs. The​ table includes a cumulative total of all life event​ statuses​

Reports and Analytics > Shared Folders >
Benefits > Transactional Analysis Samples​

Real-time Analysis: 
Totals by Location for
Potential Life​ Events – Weekly​

Displays, by location, the total for each status of the life event, plus the cumulative total for all statuses of the life event​

Reports and Analytics > Shared Folders >
Benefits > Transactional Analysis Samples​

Benefits >
Evaluation
and Reporting​

The Summary
section on the
Overview page
contains the life event summary.
The Life Events
tab in this section lets you view
details by legal
employer, benefit group, location, and payroll.​

Benefits >
Evaluation and Reporting​

On the Overview
page Summary
section, select the Processes tab. Expand Election Processes,
and click Submit for
the Close Action Items row.​

Reports and
Analytics >
Shared Folders > Human Capital 
Management >
Benefits >​ 
Enrollment

Reports and Analytics >
Shared Folders >
Human Capital 
Management > Benefits >​
Enrollment​

Real-time Analysis:​
Participant Enrollment 
Results –
Weekly

​

Displays, for each participant, the benefit enrollments
that they elected or
were given by​ default.

Reports and Analytics >
Shared Folders >
Benefits > 
Transactional Analysis Samples​

Real-time Analysis: 
Totals by Life
Event – Weekly​

Displays the status
of the life events and their corresponding counts, in tables and graphs. ​

Reports and Analytics >
Shared Folders >​
Benefits > Transactional Analysis Samples​

Real-time Analysis:
Totals by Life Event Name for Potential Life Events – Weekly​

Displays, by potential
life event, the total for each status of the life event, plus the cumulative total for all statuses of the life
event.​

Reports and Analytics >
Shared Folders >
Benefits > 
Transactional Analysis Samples​

Real-time Analysis: 
Totals by Life Event Status
for Potential 
Life Events – Weekly​

Displays the status
of the life events
and their 
corresponding totals, in tables
and graphs. The​ table includes a cumulative total
of all life event​ statuses​

Reports and Analytics >
Shared Folders > Benefits > 
Transactional Analysis Samples​

Real-time Analysis: 
Totals by Location for
Potential
Life​ Events – Weekly​

Displays, by location,
the total for each status of the life event, plus
the cumulative total for all statuses of the life event​

Reports and Analytics > Shared
Folders >
Benefits >
Transactional Analysis Samples​

Payments for employees performing work which either falls outside of their regular schedule and/or regular duties. This does not include work that would qualify for overtime pay. Examples include curriculum development, honorariums, research, and event support.

Step advancement on the salary grade ladder, as permitted by the collective agreement. This applies to FT Academic, FT Support, as well as Appendix D employees.​

This refers to an employee’s step increment date. For employees on the FT Support grade ladder, the date refers to when the employee would have started on the grade ladder, hence, the reference to the start date.

Updating multiple salaries based on mandated increases, e.g. October 1, FT Academic salary increases.

Suspension is a term related to discipline but is also an assignment status in HCM. Suspension status is used to essentially freeze an assignment.​

Connected to a suspended/payroll eligible status. Use this when ending any contract.​

Connected to Inactive/payroll eligible status. Use this after a contract has been terminated for 6 months. Use this as final termination status for anyone with multiple contracts. 

Represents the levels that candidates reach as they progress through the hiring process. A step represents a major stage in the CSW. Examples include New, Recruiter Screen, Hiring Manager Review, Interview, Offer, Hire.

Indicates the detail of where a candidate is within a step. There are many statuses within a step.
For example, within the Offer step, statuses include Offer to be Made, Draft, Approved, Extended, Accepted.

Can be used for organizing candidates to consider as hires for future vacancies.
For example, a department may have a folder for ‘NFT Professors for Fall 2019’

When HR initiates onboarding, the new hire will receive an email to begin their onboarding journey and the hiring manager will receive an email with the manager’s onboarding checklist. ​

This is the action to change the status of a requisition to ‘Filled’ which is the final step in the hiring process and closes the requisition so it’s no longer active.