The reporting and investigation of workplace accidents and near miss incidents are important components of Humber’s overall safety program. The goal of the investigation process is to establish how and why an accident occurred so that corrective actions may be taken to prevent a recurrence of a similar or more serious event in the future.
The objective of this procedure is to provide a consistent protocol for ensuring:
This procedure has been developed for and is applicable to all Humber employees, students, visitors and contractors.
Definitions are provided in Appendix A.
Part A describes how accidents and near miss incidents are to be reported at Humber, while Part B sets out the accident investigation process. The responsibilities of the various workplace parties are summarized in Part C.
As described below, the Occupational Health and Safety Act and Workplace Safety and Insurance Act set out specific reporting requirements with which Humber must comply.
In addition to fulfilling the legislative requirements, Humber requires the reporting of all injuries occurring to any person on Humber property, or during work/course-related activities on or off the premises. Near miss incidents must also be reported.
The following procedures outline the reporting requirements for injuries, occupational illnesses and near miss incidents.
When anyone calls for emergency services (-911), it is essential that Public Safety also be immediately notified. This is so that Security Officers from Public Safety can respond to the emergency and direct emergency vehicles (ambulance, fire department, police) to the proper location.
The first person on the scene shall immediately call Public Safety using one of the contact numbers shown below and state:
External Emergency Number: Police, Ambulance, Fire Department: -911
|North and Lakeshore||4000 Internal Extension|
|Residence: North||4000 Internal Extension|
|Residence: Lakeshore||4000 Internal Extension|
|North Campus and Lakeshore Campus||Emergency phones in parking lots and corridors.|
|All Campus Locations||416-675-8500 Direct Line or College Pay Phone (free call)|
Once emergency assistance has been provided and the immediate situation has been resolved, the incident must be reported by one of the methods described below, depending on whether the injured person is an employee, student, client, visitor, or contractor.
The Occupational Health and Safety Act and the Workplace Safety and Insurance Act set out specific reporting requirements for occupational injuries and illnesses.
Under the Workplace Safety and Insurance Act there are three categories of injury: first aid, health care and lost time. Humber must report all health care and lost time injuries to the Workplace Safety and Insurance Board (WSIB) within 72 hours of occurrence or Humber can be fined for late reporting. Humber must also maintain written records of any first aid treatment given. Upon being notified of an occupational illness by an employee, Humber must submit written notification to the Ministry of Labour within four days.
HR Services is responsible for filing injury reports with the WSIB, managing the WSIB claims process, and while notifications to the Ministry of Labour.
All employees are required to report all injuries and occupational illnesses in accordance with the following procedure.
The Occupational Health and Safety Act and Regulations for Industrial Establishments set out specific reporting requirements for fatal or critical injuries. Where a person is killed or critically injured from any cause at the workplace the injury must be immediately reported to the Ministry of Labour, Humber’s Joint Occupational Health and Safety Committee and if applicable, the union representing the employee. A written report must be submitted to the Ministry of Labour within 48 hours of the occurrence.
In addition, the Act stipulates that the incident scene must be preserved for investigation purposes. Preservation of Wreckage: “Where a person is killed or critically injured at a workplace, no person shall, except for the purpose of,
In addition to the reporting procedures for employees, students, visitors and clients, and contractors outlined above, the following actions are to be taken in response to a fatal or critical injury:
Students who must participate in unpaid work placements with an external employer in order to complete their program requirements are eligible for coverage through the Workplace Safety and Insurance Board. However, the coverage for students on unpaid work placements is funded by the Ministry of Training, Colleges and Universities (MTCU) and not by the placement employer or Humber.
It is the responsibility of the placement employer to complete an accident investigation. Humber is not directly involved in the investigation process.
For the purpose of this procedure, near miss incidents are those that have the potential to result in personal injury or property damage under slightly different conditions. Reporting and investigating near miss incidents affords an opportunity to better understand existing and potential workplace hazards and the underlying factors that may have contributed to the incident. By closely examining these factors, it is often possible to develop remedial measures that will eliminate, or reduce the likelihood of, a similar or more serious event.
Investigations involve the systematic collection and analysis of information with the goal of determining the underlying or basic causes of an accident or near miss incident. Once the underlying causes are identified it is then possible to develop reasonable recommendations for change. It is equally important to evaluate any corrective action taken to ensure that it is effective and does in fact create a greater level of safety.
Investigations should be carried out in a manner that focuses on prevention rather than on finding fault or placing blame on an individual. The depth and complexity of an investigation will depend on the particulars of the accident itself.
In most cases the supervisor/manager responsible for the area, or the work or program activity, is responsible for taking the lead role in the investigation process. Depending on the situation, other individuals may become involved including those directly affected by the accident, witnesses and those with special knowledge or technical expertise (from within or outside Humber). Occupational Health & Safety will provide assistance upon request.
In the event of a fatal or critical injury, Occupational Health & Safety will, in cooperation with the supervisor/manager involved, coordinate the reporting and investigation process to ensure compliance with the specific requirements of the Act and Regulations. A designated union (worker) member(s) of the Joint Occupational Health and Safety Committee will also participate in the investigation in keeping with the Act.
In order to minimize the likelihood of additional injury or property damage and to ensure a systematic approach to investigations, the following steps should be taken:
The first consideration in responding to an accident scene is the personal safety of not only the individual(s) directly involved in the occurrence, but also of those responding.
The next step in the process is to analyze the information obtained during the investigation to determine why the accident or near miss incident occurred. In most cases, more than one cause will be determined.
The most important part of the investigation process is the identification of corrective measures to prevent a similar or more serious recurrence. Specific remedial actions should be identified and recommended to address each of the basic causes identified.
Employees are responsible for:
Supervisors/managers are responsible for:
The Department of Public Safety is responsible for:
The Health Centres are responsible for:
The HR Services Department is responsible for:
The Joint Occupational Health and Safety Committee is responsible for: