Vacation time is an essential part of a healthy work-life balance. All staff are encouraged to schedule and plan their yearly vacation allotment in consultation with their manager.
In order to ensure that requests are considered fairly and effectively, please be advised of the following guidelines and related articles from the Collective Agreements:
Academic Staff (Article 15 – Vacations)
Academic Staff (Professors, Librarians and Counsellors) are entitled to a two month vacation period as scheduled by their manager. Managers, in consultation with the employee and HR, may arrange alternative dates for vacation periods depending upon academic and operational requirements. All requests should be submitted in writing. Please note: individuals may request to have vacation scheduled in other than a contiguous two-month block.
For the majority of academic staff, the two month 2016 summer vacation period is as follows:
- Begins: Monday, June 27, 2016
- Ends: Friday, August 26, 2016
Faculty return on Monday, August 29, 2016. Classes begin on Tuesday, September 6, 2016.
Support Staff (Article 11 – Vacation)
Vacations are scheduled using the following guidelines:
- Support Staff are entitled to three (3) consecutive weeks of vacation as scheduled by the College, unless otherwise agreed. There is no guarantee that these three weeks can be scheduled during the summer months, but the College will consider these requests consistent with staffing requirements;
- The vacation period of July and August, is to be shared fairly amongst all employees. Recognizing operational needs may preclude certain vacation requests, the College will endeavour to accommodate all staff vacation requests. Consideration shall be given for length of service if a conflict arises;
- Support Staff are required to submit their written vacation preferences to their manager by March 1, 2016. Managers will communicate the approved vacation schedule in writing within two weeks following the March 1st submission;
- Support Staff may carry over up to 15 days of vacation as of June 30th of each year, subject to an agreement with their manager to schedule the carryover days in the following year;
- The College maintains a practice of not replacing staff while they are on vacation.
Administrative Staff
Administrative Staff are expected to co-ordinate their planned vacation with their manager by March 1, 2016, giving consideration to operational needs. Administrative Staff may carry over up to a maximum of 15 days of vacation as of August 31st of each year with approval by their manager.
SUMMER HOURS AND SATUTORY HOLIDAYS
Summer Hours
During the period from May to August, where operationally feasible, management has the authority and discretion to establish summer working hours for their employees. These hours may vary from regular operating hours.
Summer hours usually mean that employees continue to work their full number of hours each week, but may start and finish earlier or later in the day. When considering requests for summer hours, managers are encouraged to engage in conversation to discuss feasible options while ensuring regular customer service is maintained.
Should there be any questions regarding the scheduling and/or taking of vacation, or the observance of holidays, please contact your HR Consultant/Manager:
- Cathy Brown, ext 4158
- Jennifer Cosway, ext 3325
- Eloise Etcubanez, ext 4021
- Grace Hardie, ext 4948
- Christa Hinds, ext. 2271
- Christy Lihou, ext 4225
College Holiday Schedule
The College will be closed on the following College Holidays during 2016:
| Family Day |
Monday, February 15 |
| Good Friday |
Friday, March 25 |
| *Victoria Day |
Monday, May 23 |
| *Canada Day |
Friday, July 1 |
| *Civic Holiday |
Monday, August 1 |
| Labour Day |
Monday, September 5 |
| Thanksgiving |
Monday, October 10 |
*Early Closings
Early closings for summer 2016 will continue as an avenue to recognize Humber’s dedicated faculty and staff. Further, this extra time is intended to support work-life balance initiatives. Staff normally working on these days, are encouraged to leave one and a half hours (1.5) early from the end of their regular work day.
Subject to the operational requirements of the division/department, early closures apply to the following:
- Friday, May 20 (prior to Victoria Day)
- Thursday, June 30 (prior to Canada Day)
- Friday, July 29 (prior to the Civic Holiday)
Staff required to work full hours on any of the early closing days shall be given one and a half hours (1.5) off on another day during the summer, to be scheduled by the manager of the area.
Overtime pay on the early closing days shall apply only in situations where employees are required to work beyond their regular number of work hours and have the approval of their manager.
Statutory Holiday Pay
Staff required to work on a statutory holiday shall be paid time and one half for each hour worked, plus holiday pay.
Part-time staff may be eligible for holiday pay, plus time and one half pay, for hours worked on any statutory holiday. To qualify for statutory holiday pay, part-time employees must have worked on their scheduled day of work preceding and following the recognized holiday.
Payments made to all part-time staff shall be equal to the total amount of regular wages and vacation pay payable to the employee in the four work weeks before the work week in which the statutory holiday occurred, divided by 20.
Any questions, please contact Sherry Fast at 416.675.6622 x5089.
