Email Signature How-To's
Welcome to the Humber Polytechnic Email Signature Module. Below you will find instructions on how to copy and upload your desired signature to your Outlook account and make the required updates to the template information with your name and other details. Select the template you would like to use below and you will be taken to a new page where you can copy the signature template.
How to Add Your Signature On Desktop
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Find your preferred signature from the signature templates below and select the access template link. Choose your preferred option:
- basic
- full option and preference
- full option and no preference
- full option and preference with land acknowledgement
- The page that opens will display the signature template in an HTML format.
- Press CTRL + A (PC) or CMD + A (Mac) to highlight the entire HTML page content.
- Press CTRL + C (PC) or CMD + C (Mac) to copy the content.
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Open Microsoft Outlook -> Settings -> Account -> Signatures or Click Signature from the Outlook tool ribbon.
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Paste the copied content into the Outlook Signature tab.
- Replace placeholder information with your Employee information.
- Press Save or OK.
How to Add Your Signature On Mobile
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Find your preferred signature from the signature templates below and select the access template link. Choose your preferred option:
- basic
- full option and preference
- full option and no preference
- full option and preference with land acknowledgement
-
Select all content on the page:
- Press hold anywhere on the screen so the word you are on is highlighted
- Drag the beginning and end markers to select all content on the page and select “Copy”.
- Open the Outlook app and select your profile icon in the top left corner.
- In the flyout, select the gear icon in the bottom left corner:
- Select Signature from the Quick Links.
- Click the signature box to access the signature editor:
- Tap the screen and select “Paste”. All of the content will paste into the box and retain the formatting.
- Update the Employee Name, Credential, Pronoun, Job Title, and Department fields as required and click the checkmark in the top right corner when done to save.
- If you are signed in to multiple Outlook accounts and want to change only one signature, turn on the Per Account Signature toggle and follow the steps above for the appropriate account:
How to Change the Promotional Highlight Graphic
Desktop
- Open the signature template that you are currently using
- Click your cursor on the right of the image, hold down, and drag to the left so that only the image is highlighted and use ctrl + c or cmd + c to copy it. You can also right click on the image and select copy image.
- Navigate to the signature settings on Outlook
- Click the current promotional image that needs to be updated so that it is selected
- Paste the new image by right clicking on the image and selecting paste or using cmd or ctrl + v. The new image will appear in place of the old one.
- Click save
Mobile
- Open the signature template that you are currently using
- Press and hold on the image until it enlarges and let go to highlight or until it shows highlighted (browser/system dependant)
- Once highlighted, tap on the image to see options and select Save Image
- Navigate to the signature settings in Outlook
- Press and hold on the promo image you want to change to select it
- Click the photo image and select the new promo image from your photo gallery. This will replace the image.
- Click save
