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Policy and Procedure Development Framework Policy

Effective Date: May 20, 2022
Downloadable Version: PDF ICON Policy and Procedure Development Framework Policy
Related Procedure(s): PDF ICON Policy and Procedure Development Framework Procedure
  This document is available in alternate format on request.

Purpose/Rationale:

This policy provides a consistent approach to the development, approval, communication, implementation, and revision of all Humber College Institute of Technology & Advanced Learning (hereafter referred to as “Humber” or “the College”) college-wide policies and procedures.

Scope:

This applies to all Humber employees who are involved in the revision or development of policies and procedures that apply across the college. This does not apply to specific school and departmental policies and procedures.

Definitions:

Administrator: normally refers to the Humber management team members who has lead responsibility for the policy/procedure as part of his/her responsibilities.

Administrative Contact: The Administrator who has lead responsibility for the policy/procedure as part of his/her responsibilities.

Policy: A formal document that communicates broad principles of operation and standards on a particular subject to guide the actions and decision-making of individuals which may include employees, students, visitors and contractors. It communicates the College’s official position statement of what is expected on issues that have college-wide application. It may be in place because of a law, regulation, a risk to the College, students or others or an organizational requirement.

Policy Holder: The Vice President who is designated in the policy to be accountable for the content of the policy and who is responsible for the implementation of the policy.

Procedure: An operational set of specific action steps and processes required to support the implementation of the policy, where needed. It may identify roles and assign responsibilities for the activities.

Policy:

  1. Policies will provide management guidelines to regulate direct and control organizational actions and conduct and will be consistent with Humber by-laws, mission, values, strategic priorities and strategies, collective agreements, Ministry of Training, Colleges and Universities and/or other government directives and/or legislation.
  2. Types of policies will include:
    • Academic - learning and, teaching;
    • Human Resources - occupational health and safety, human resources, equity and diversity;
    • Student Services - library, student supports;
    • Administrative - communications/marketing, public safety, finance, facilities, information technology, general operations.
    • Research
    • Marketing and Communications
    • Governance
      At the discretion of the Policy Holder, a college-wide procedure(s) related to a policy may be developed where there is a need to provide specific operational instructions on steps to take when a situation occurs.
  3. All approved policies will be binding on all individuals identified in the Scope of each policy.
  4. All employees will be responsible for being familiar with all policies and procedures (where applicable) that relate to their job duties.
  5. Policies and procedures (where applicable) will be developed in consultation with key stakeholders identified by the Policy Holder with the Administrator responsible for developing the policy in accordance with the Procedure.
  6. All policies and related procedures (where applicable) will be documented on the Humber Policy and Procedure Templates (Appendix A and B to the Procedure Manual).
  7. Department or faculty-specific policies and procedure(s) may be approved by applicable Executive Team member provided the process set out in the Procedure Manual is followed.
  8. The Executive Team will review and approve all policies and related procedure(s) that are corporate in scope and other policies and procedure(s) as may be required.
  9. The President may request Board of Governors’ approval on policies such as those that pertain to governance, those that apply to members of the Board of Governors, those specified by the Government of Ontario as requiring Board of Governors approval, and/or those related to legislation. See Appendix A for list of Policies to be Provided to the Board of Governors.
  10. Policy and procedure (where applicable) implementation and communication will be the responsibility of the Policy Holder.
  11. All policies and procedures (where applicable) will be available to the Humber community through the Humber website.
  12. To ensure relevancy and currency, all policies and related procedures (where applicable) will be reviewed on an as needed or legislated basis and/or at least every five years. Policy reviews shall be completed in accordance with the Policy and Procedure Maintenance Guideline attached hereto as Appendix B. Notwithstanding the foregoing, if a policy is not reviewed by the reviewed date designated therein, unless otherwise indicated by Humber’s Executive Committee, such policy will remain in effect and will not be deemed to have lapsed or expired.Minor revisions to the Policy or Procedure that do not substantively change the document such as correction of typos, updating roles, updating embedded links or adding additional appended documents for ease of reference may be undertaken without the need for the full review and approval process outlined herein provided, however, that such changes are communicated to and recorded with the Legal, Risk and Privacy Office for the purposes of updating Humber’s official database of policies.

References:

None

Appendices:

Appendix A: Policies to be Provided to the Board of Governors - see template in PDF version of the Policy and Procedure Framework

Appendix B: Policy and Procedure Maintenance Guideline - see template in PDF version of the Policy and Procedure Framework