Academic Professional Development (Sabbatical Leave) Procedure
| Effective Date: | October 15, 2021 |
| Downloadable Version: |
 Academic Professional Development (Sabbatical Leave) Procedure
|
| This document is available in alternate format on request. |
Purpose:
To define the appropriate application procedure for academic employees of The Humber College Institute of Technology and Advanced Learning (hereafter referred to as "Humber" or the "College") requesting Academic Professional Development Leave (Sabbaticals).
Definitions:
Academic staff: Teachers (includes Full-time professors and instructors but not Partial load), librarians, and counsellors.
Leave: Professional Development Leave (commonly referred to as a sabbatical), as defined in Article 20 of the Academic Collective Agreement.
Procedures:
| Action | Responsibility |
| Application submitted for an Academic Professional Development Leave (Appendix A) to the immediate supervisor by dates established annually. | Applicant/Immediate Supervisor |
| Discussion related to application/proposal with sign off by immediate supervisor’s supervisor. Dates established annually, usually sometime in November. | Applicant/Immediate Supervisor/ Immediate supervisor’s supervisor |
| Review and prioritization of all Leave requests. | Office of the Senior Vice-President Academic |
| A letter confirming receipt of application including the terms and conditions of the leave will be sent to applicants. | Office of the Senior Vice-President Academic |
| Recommend approval of academic leaves in order of priority to the President. | Office of the Senior Vice-President Academic |
| Approve academic leave requests and inform Human Resources of the employees who have been approved for a leave. | Office of the President |
| Written confirmation to approved employees that indicates the requirements to be met during the leave. | Office of the Senior Vice President, Academic, with follow- up from the applicant’s immediate supervisor. |
| Letter signed back within 14 calendar days. | Applicant |
| Written confirmation to applicants that were not approved, including reasons for the denial. | Office of the Senior Vice President, Academic, with follow- up from the applicant’s immediate supervisor. |
| In accordance with the Collective agreement section 20.02 xv, written confirmation to the Union Local of all applicant names, the names of all successful applicants and, the duration of the leave granted. | Human Resources |
| No later than within the first week of return from the leave, submit to the immediate supervisor a written report clearly identifying the activities undertaken and the objectives achieved during the leave. | Employee |
| Submit a summary of the leave report to the supervisor’s supervisor. | Immediate supervisor. |
References:
Academic Employees Collective Agreement – Article 20