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Intellectual Property Procedure

Effective Date: September 20, 2013
Downloadable Version: PDF ICON Intellectual Property Procedure
  This document is available in alternate format on request.


To outline the procedures related to intellectual property (IP).


College personnel: refers to College faculty, support and administrative staff,  students, visiting faculty, contractors, consultants and all other persons whose primary work affiliation is with the College, whether compensated by the College or not.

Experiential education programs: refers to field experience, mandatory program projects, co-op, work term, internships and, for the purposes of this procedure, work study students.

IP: is any form of knowledge or expression created by one's intellect that can be legally protected. Types include:

  • Copyrights: Copyrights include, without limitation, all creative works, electronic or paper documents, software (including source code and object code), multimedia or audiovisual materials, photographs, and any other materials that may be copyrightable under Canadian law. (Copyrightable material shall include educational or research software, but shall not include software other than educational or research software.)
  • Industrial Designs: An industrial design is the features of shape, configuration, pattern or ornament (or any combination of these features) applied to a finished article made by hand, tool or machine. It may be, for example, the shape of a table or the shape and ornamentation of a spoon. The design must have features that appeal to the eye.1
  • Integrated Circuit Topographies: Integrated circuit topographies are now considered a form of IP. Recognizing the growing impact of integrated circuit technology in virtually all fields of industry, and the need to protect Canadian innovations in this technology both nationally and internationally, Canada has introduced protection for integrated circuit topographies. Topographies are innovative, three-dimensional circuit designs used in many different products. Examples of such products are automobiles, industrial robots, cameras, spacecraft and computers. 1
  • Patents: Patents include, without limitation, all inventions, discoveries, know-how (despite the fact that these may not benefit from patent protection) or other material that is patentable under Canadian law, as well as all software that is excluded from "copyrightable material" (whether or not patentable under Canadian law).
  • Trademarks: Trademarks include a word, a symbol, a design (or a combination of these features), used to distinguish the wares or services of one person or organization from those of others in the marketplace or any other feature that is considered a trademark under Canadian law.
  • Trade secrets: Trade secrets are ideas or know-how (business methods, processes, machines, formulas, patterns and techniques) that are kept secret from one's business competitors.
  • Invention: Invention means any new and useful art, process, machine, manufacture or composition of matter, or any new and useful improvement in any art, process, machine, manufacture or composition of matter.


1. Disclosure:

1.1. IP disclosable, as described in the Humber IP Policy, shall be disclosed to the Research Office.

1.2. IP is disclosed by completing and submitting the Disclosure Form (Appendix A) to the Research Office. The form describes the details of the invention including:

a) Names of all creators and contributors to the creation;
b) A description of the creation and the research done to create it, as well as identifying what the creator thinks makes the creation unique; and
c) A list of all funding sources that were used to complete the research.

1.3. The Research Office will meet with the creator to review the disclosure. During this meeting the Research Office will gain an understanding of the invention by asking questions to determine what the creation does, how it works, what it can be used for, what the creator feels is “novel” about the creation, and what future development of the creation the creator plans to pursue.

1.4. Following the preliminary evaluation of the potential IP the creation will be assessed to determine if it is ready to commercialize or whether further research is required before the invention can hold any commercial value.

2. Commercialization

If college personnel decide to pursue commercialization of his or her invention, the Research Office will:

a) Complete a review of registration and protection and marketability of the IP and prepare a recommendation for the Vice President, Academic regarding the protection and the commercialization of the IP;
b) Be responsible, working with creators, for obtaining patent, copyright, or other
protection of IP owned by the College hereunder, and for marketing and licensing of all such intellectual property rights; and
c) Set-up and manage individual expense and income accounts for IP that is vested in the College under the College IP policy.

3. Contracts for IP: Joint Initiatives with Outside Parties, Sponsored Research Agreements and Experiential Education Programs
College personnel will contact the Research Office to develop IP contracts.

4. Waiver of Return of Rights
If at any time the College terminates its effort to seek protection of IP, or to discontinue commercial development, the creator may file a request with the Research Office to complete appropriate transfer of rights.

5. Conflict Resolution
Creators will request the Dean of Research to informally resolve any disagreement among creators concerning assignment of rights or sharing of royalties. Failing informal resolution, the appropriate Vice President or his/her designate will make a final determination.


Canadian IP Office, Industry Canada


Appendix A             



1. Title and brief description of the IP:

2. If applicable, contract or grant number:

3. Please tick the appropriate response:

a) Were the costs of the activities giving rise to the IP specifically funded by grants received or administered by the college or by contracts between external sponsors and the college?

YES     □

NO      □

  1. Were the costs of the activities giving rise to the IP specifically funded by grants from the college’s endowments, special purpose funds, or specific budget allocations?

YES     □

NO      □

  1. Was the property created using specialized research facilities and services of the college, including laboratories, major capital equipment, or technical facilities or services?

YES     □

NO      □

4. Will ongoing college spaces or resources be required to commercialize? If yes, please describe:


Creator (please add as required):

Name (specify Dr/Mr/Ms):

School:                                                                        Extension:


Signatures:    Creator _______________________________________________________


                        Dean _________________________________________________________



Received Research: