Program and Course Change Procedure

1. For program and course changes to reflect in the Office of the Registrar’s program information management systems, the following steps must be followed:

1.1 Consult with PPDR to discuss the nature of the change request and ensure correct timelines and forms are being used as indicated in the Program Change Matrix as well as alignment with Ministry requirements.

1.2 Complete the required change request forms as found on the Program Planning Development and Renewal website including all required details for the change request and the rationale for the change request. All forms must be approved by the Senior Dean or Associate Dean and be submitted with supporting documentation including program maps and an updated Academic Pathway Schedule of Study Form.

1.3 Submit the completed form to Program Planning, Development and Renewal for validation within the timelines indicated on the Program Change Matrix. Forms must be accompanied by the updated program map and pathways impacted as a result of the change request.

2. The Program Planning, Development and Renewal Department will review the requested change(s) to determine if the following criteria are met:

2.1 Requests are made within the appropriate timeframe.

2.2 Pre-requisites, co-requisites and equivalencies are addressed.

2.3 Curriculum and course change(s) meet the requirements of the Framework for Programs of Instruction.

2.4 Consistency and redundancy of course names, credits and delivery hours are considered.

2.5 Financial or resource impacts need to be flagged.

2.6 Substantive curriculum changes require review and approval by the PAC, SEM, BOG, CVS, PEQAB and/or MCU as indicated in the Program Change Matrix.

3. If the change request does not meet the above criteria, PPDR will return the request and identify how it does not meet the criteria to the Associate Dean.

4. If the change request meets the above criteria, PPDR will send the request to the Office of the Registrar for entry into the college’s program information management systems.

5. If the change request does not meet the criteria in 4 and the Senior Dean wishes to recommend that an exception to curriculum change policy be considered, the Senior Dean will submit the proposed changes and rationale to the Vice President, Academic and request authorization for an exception to the normal policy requirements. The Senior Vice President, Academic will review the requested changes.

6. The Office of the Registrar will notify the Faculty that the change(s) have been finalized and forward the change(s) to Marketing and Communications for inclusion in the appropriate publications.