2024-2025 Year-End Audit Memo

Please review the attached memo with important dates and instructions for the upcoming fiscal year-end activities. Kindly note that the last working day of the fiscal year will be Monday, March 31, 2025

We need your strict adherence to the dates below to complete the audit of the financial statements, and mandatory Board and Ministry reporting per the required dates.

Deadlines are to be interpreted as 4:30 p.m. on the date specified, unless otherwise stated.

Financial Item Due Date
Revenue Deferral Requests Friday, February 21, 2025
Procurement Planning Friday, February 28, 2025
New Vendor Requests  Friday, March 7, 2025
New Fund/Org or Reporting Hierarchy Changes Friday, March 21, 2025
Accounts Receivable Request to Invoice Friday, March 21, 2025
Physical Cheque Deposit Friday, March 28, 2025
Interdepartmental Charges Requests Monday, March 31, 2025
Purchase Card (PCard) Charges Processed and Approved Thursday, March 27, 2025 & Monday, March 31, 2025
Out of Pocket Travel & Expense Claims Thursday, March 27, 2025 & Monday, March 31, 2025
Banner Change Order Requests  Friday, March 28, 2025
Banner Purchase Order Receiving Monday, March 31, 2025
Vendor Invoices Received by Accounts Payable Tuesday, April 1, 2025 (Noon)
Payroll Timecards and Vacation Approved (HRMS)  Monday, March 31, 2025

Financial Services will host two year-end audit readiness sessions to review best financial practices in preparation for the audit. Please register for one of these two sessions:

We appreciate and thank everyone in advance for their cooperation. 

For further questions and clarification, please do not hesitate to contact Kelly Tsoumagas via email at kelly.tsoumagas@humber.ca and/or Hongliu Mo hongliu.mo@humber.ca.

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