Vacation Planning, Employee Appreciation Day and Summer Hours – 2021
The need to take time for ourselves and our family is an important part of a healthy work-life balance. This year, it has become especially important. No one could have imagined the challenges we have faced over the past year and although vacations might look a little different this year, it is still important to unplug and take time away from our workspaces to maintain a healthy work-life balance. We encourage all staff to schedule and plan their yearly vacation entitlement in consultation with their manager.
In order to ensure that vacation requests are considered fairly and effectively, please refer to the ‘Vacation Accrual Summary Document’ in HRMS as listed below for your employee group. It will provide information on how vacation accruals work within the HRMS and how you can use the accrued vacation days to request and plan for vacation. Key points to consider:
Academic Staff (Article 15 – Vacations)
For the majority of academic staff, the 2021 summer vacation period is as follows:
Begins: Monday, June 28, 2021
Ends: Friday, August 27, 2021
Faculty return on Monday, August 30, 2021. Classes begin on Tuesday, September 7, 2021.
Full-Time Support Staff (Article 11 – Vacation)
Click here to read important information regarding the Support Staff Vacation Accrual within the HRMS.
Click here to view the Support Staff Collective Agreement. Note, as per article 11.5 of the Full Time Support Staff Collective Agreement, employees are required to indicate their preference, if any, as to vacation dates no later than March 1 of the current vacation year for the next vacation year (July 1 to June 30).
Part-Time Support Staff (Article 14 – Vacation)
Click here to view the Part-Time Support Staff Collective Agreement.
Administrative (Admin) Staff (Vacations)
SUMMER HOURS, EMPLOYEE APPRECIATION DAY AND STATUTORY HOLIDAYS
During the period from May to August, where operationally feasible, management has the authority and discretion to establish summer working hours for their employees. These hours may vary from regular operating hours.
Summer hours usually mean that employees continue to work their full number of hours each week but may start and finish earlier or later in the day. When considering requests for summer hours, managers are encouraged to engage in conversation with their employees to discuss feasible options while ensuring regular customer service is maintained.
Should there be any questions regarding the scheduling and/or taking of vacation, or the observance of holidays, please contact your HR Business Partner.
Summer Early Closings
Early closing days is a perk that allows staff to get away a bit early on the Friday of long weekends during the summer period. Although we encourage that this continues for 2021 wherever operationally feasible, we recognize that with most employees working remotely and the range of public health measures that may limit travel, this benefit may not have the same value as it has in the past. Therefore, in addition to the early closings, we have also deemed Friday, July 2 as an Employee Appreciation Day where the College will be closed for regular operations.
Managers are encouraged to support early Friday closing for statutory holidays that fall on a Monday, as listed below. Staff who are scheduled to work on the Friday before the holiday Monday, should be encouraged to finish work one and a half hours (1.5) early the Friday before the long weekend, from the end of their regular workday.
Subject to the operational requirements of the division/department, early closures for 2021 apply to the following:
- Friday, May 21 (prior to Victoria Day)
- Friday, July 30 (prior to the Civic Holiday)
- Friday, September 3 (prior to Labour Day)
Staff who are required to work full hours on any of the early closing days shall be given one and a half hours (1.5) off on another day during the summer, to be scheduled by their manager
The College will be closed for the summer employee appreciation day on:
- Friday, July 2, 2021
Staff who would be regularly scheduled to work on Friday, July 2 will be paid their regular wages for the day. Any staff who are required to work on Friday, July 2, 2021 for any reason, will receive equivalent time off, on another day with regular pay.
Overtime pay on the early closing days and/or the employee-appreciation day, shall apply only in situations where employees are required to work beyond their regularly scheduled hours and have the approval of their manager. Any overtime must be submitted and approved using the HRMS.
The College will be closed on the following Statutory Holidays during 2021:
Monday, February 15
Friday, April 2
Monday, May 24
Thursday, July 1
Monday, August 2
Monday, September 6
Monday, October 11
Note: The December/January Holiday Closure details to be sent in a separate memo and closer the date
Statutory Holiday Pay
Staff required to work on a statutory holiday shall be entitled to paid time and one-half for each hour worked, plus holiday pay or equivalent time off in lieu. Refer to the applicable collective agreement or admin staff policy for further details on eligibility and qualifying rules for statutory holiday pay.
Part-time staff may be eligible for holiday pay, plus time and one half pay, for hours worked on any statutory holiday. To qualify for statutory holiday pay, part-time employees must have worked on their scheduled day of work preceding and following the recognized holiday.
Payments made to all part-time staff shall be equal to the total amount of regular wages and vacation pay payable to the employee in the pay prior to the statutory holiday, divided by the number of days worked in the prior pay period.
Any questions, please contact the HR Support Centre: