Who Does What on the Human Resource Management System (HRMS)

Do you have questions about what you are required to do on the HRMS? We can help.

First thing you need to know: ONLY Active Employees and Employees with Active Contracts can access the HRMS.

We know that the HRMS is new and it can be difficult to understand what employees would do on the HRMS. We have created a quick view of actions different employee types would perform which will help you better understand ‘who does what on the HRMS’.

  What groupings can/can not do on the HRMS
Employee Groupings Personal Information Benefits Time Absence Pay
FT Admin, NFT Admin working FT hours, Ignite staff Can view and edit information on HRMS Can view and update Benefits on HRMS Not applicable – Do NOT enter hours on HRMS Enters Sick and Vacation Leave on HRMS Can view and download Pay Slip on HRMS
Full-time (Academic) Can view and edit information on HRMS Can view and update Benefits on HRMS Not applicable – Do NOT enter hours on HRMS Enters Sick and Vacation Leave on HRMS Can view and download Pay Slip on HRMS
Full-time (Support) Can view and edit information on HRMS Can view and update Benefits on HRMS Enters hour that are not regular (Exception Time – e.g. overtime) on HRMS Enters Sick and Vacation Leave on HRMS Can view and download Pay Slip on HRMS
Appendix D Can view and edit information on HRMS Can view Pension information on HRMS Enters hour that are not regular (Exception Time – e.g. overtime) on HRMS Enters Sick and Vacation Leave on HRMS Can view and download Pay Slip on HRMS
Partial load employees who are paid automatically (on assignment), based on an approved contract Can view and edit information on HRMS Can view and update Benefits on HRMS Do NOT enter hours – follow current practices of informing Dept/Faculty and someone with Time Editor access will edit their hours Enters Sick hours on HRMS Can view and download Pay Slip on HRMS
Employees entering hours on Time Cards (Positive Time Entry) (PT Supportm NFT Admin working PT hours, Student Employees, Work-study Students, non-recurring contracts over 24 hours), Contract Instructors, Contract Instructors (Truckers), Music Coaches, Ignite Elect, Appendix G, NTF Librarians, NFT Counsellors) Can view and edit information on HRMS Can view Pension information on HRMS Enters Time (hours worked) and Exception Time (e.g. ovetime) on HRMS Enters Paid and Unpaid Leave on HRMS Can view and download Pay Slip on HRMS
NFT Employees who are paid automatically (On Assignment), based on an approved contract (Continuing Education Instructors, Sessional, Sessional Librarians, Sessional Counsellors, PT Instructors, Clinical) Can view and edit information on HRMS Can view Pension information on HRMS Do NOT enter hours – follow current practices of informing Dept/Faculty and someone with Time Editor access will edit their hours Enters Paid Leave on HRMS, Unpaid Leave is entered on their behalf by a Time Editor role on HRMS Can view and download Pay Slip on HRMS

To access a larger view, click on link.

HRMS Team