Please be advised that we have made revisions to the Travel and Other Expense Reimbursement form.  Effective April 1, 2016, only the new version, which is fillable online and auto-calculates and totals, will be accepted for processing (i.e. claims received on the older version or hand-written will be returned to the employee for resubmission).

As a reminder, all claims have to be reviewed (for compliance and accuracy) and approved by the budget holder or their designate as per the College’s Expense and Reimbursement Policy and Procedure. Please ensure that all original and itemized receipts relating to travel and other expense reimbursement are attached to the claim form prior to submission. In the event the original receipt is not available, the Lost Receipt Affidavit form must be attached (i.e. claims with missing receipts will not be processed and returned back). Receipts denominated in foreign currency should be clearly indicated to avoid processing errors.

As an observation, most people tend to submit the reimbursement claim after each event, expense and/or trip taken. As one can appreciate there is considerable effort required in validating and processing these claims thus, from an efficiency point of view, we would like to request that frequency of claim submission be limited to once a month unless the total claim amount exceeds $100.

All Finance forms can be accessed on the Financial Services & Planning website under Forms & Procedures. It is highly recommended that forms be saved locally prior to usage. For further guidance, please reference saving Finance forms under the FAQ section.

We thank everyone for their cooperation and if anyone has any questions or concerns, please contact any Accounts Payable staff.

Thank you,

Financial Services & Planning
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