VACATION PLANNING

Humber College recognizes that work-life balance is essential for all employees and encourages employees to utilize their annually allotted vacation days, in consultation with their manager.

Employees are reminded to submit their vacation requests in a timely manner and refer to the applicable ‘Vacation Accrual Summary Document’ below, for guidance on allotted days and how accrued vacation is addressed.

Some key considerations:

Academic Staff (Article 15 – Vacations) 

For important information regarding the Academic Staff Vacation Accrual within the HRMS, refer to the ‘Full-time Academic Vacation Accrual Summary Document’. 

For further information, refer to Article 15 of the Academic Staff Collective Agreement. 

For most academic staff, the 2023 summer vacation period is as follows:  

• Begins: Monday, June 26, 2023
• Ends: Friday, August 25, 2023
• Faculty return on Monday, August 28, 2023.
• Classes begin on Tuesday, September 5, 2023. 

It is recognized that many non-teaching faculty and those who are teaching in Spring and Summer semesters will have differing vacation opportunities and schedules, as approved by their Associate Dean/manager.

Full-Time Support Staff (Article 11 – Vacation) 

For important information regarding the Support Staff Vacation Accrual within the HRMS, refer to the ‘Full-time Support Staff Vacation Accrual Summary Document’. 

For further information, refer to Article 11 of the Support Staff Collective Agreement. Note, as per Article 11.5 of the Full-time Support Staff Collective Agreement, employees are required to indicate their preference, if any, as to vacation dates no later than March 1 of the current vacation year for the next vacation year (July 1 to June 30). 

Part-Time Support Staff (Article 14 – Vacation) 

For information about vacation for part-time support staff, refer to Article 14 of the Part-Time Support Staff Collective Agreement. 

Administrative Staff Vacation

For important information regarding the Administrative (Admin) Staff Vacation Accrual within the HRMS, refer to the ‘Full-time Admin Vacation Accrual Document’. 

For information about vacation for administrative staff, refer to the Administrative Staff Vacation Policy.

EMPLOYEE APPRECIATION DAY

The College will be closed on Friday, June 30, 2023, for an Employee Appreciation Day to recognize employees’ dedication and to show our appreciation. Canada Day will be observed on Monday, July 3, 2023 and the College will reopen on Tuesday, July 4, 2023. We hope employees take the time away from work to enjoy the summer with friends and family.

Employees who are booking vacation around this time do not need to enter June 30 as a vacation day.

Part-time employees who submit time cards will need to submit their time using the ‘Regular Hourly’ Payroll Time Type, for hours that they are scheduled to work on June 30th or for hours they would have normally been scheduled to work on a Friday.

Pay for all other employees who normally are scheduled to work on Friday’s will be processed automatically.

SUMMER HOURS

From May to August, where operationally feasible, management has the authority and discretion to establish summer working hours for their employees. These hours may vary from regular operating hours. 

Summer hours usually mean that employees continue to work their total number of hours each week but may start and finish earlier or later in the day. When considering requests for summer hours, managers are encouraged to engage in conversation with their employees to discuss feasible options while ensuring regular operations and service are maintained. 

Should there be any questions regarding the scheduling and/or taking of vacation, or the observance of holidays, please contact your HR Business Partner. 

SUMMER EARLY CLOSINGS

Early closing days is a perk that allows staff to get away early on the Friday of long weekends during the summer period.

Managers are encouraged to support early Friday closing for statutory holidays that fall on a Monday, as listed below. Staff who are scheduled to work on the Friday before the holiday Monday, should be encouraged to finish work at 12 p.m. the Friday before the long weekend. 

Subject to the operational requirements of the faculty/department, early closures for 2023 apply to the following: 

• Friday, May 19, 2023 (prior to Victoria Day) 
• Friday, August 4, 2023 (prior to the Civic Holiday)

Staff who are required to work full hours on any of the early closing days shall be given one half day off on another day during the summer, to be scheduled by their manager. 

If an employee has booked a full-day vacation, they should change it to half a day.

If an employee is sick, they must take a full sick day.

STATUTORY HOLIDAYS

While services such as campus residence remain open, the College will be closed on the following Statutory Holidays during 2023: 

Note: The December/January holiday closure details will be sent in a separate communication closer to the 2023 holiday period. 

STATUTORY HOLIDAY PAY

Employees required to work on a statutory holiday shall be entitled to be paid at time and one-half for each hour worked, plus holiday pay or equivalent time off in lieu. Refer to the applicable Collective Agreement or the Administrative Staff Vacation Policy for further details on eligibility and qualifying rules for statutory holiday pay. 

Part-time employees may be eligible for holiday pay, plus time and one-half pay, for hours worked on any statutory holiday. To qualify for statutory holiday pay, part-time employees must have worked on their scheduled day of work preceding and following the recognized holiday. 

Part-time employees who submit time cards and worked on a statutory holiday will need to submit their time using the ‘Stat Holiday Worked x1.5’ Payroll Time Type.

Payments made to all part-time staff shall be equal to the total amount of regular wages and vacation pay payable to the employee in the two pay periods prior to the statutory holiday, divided by 20. 

If you have any questions, please contact the HR Support Centre.