Vendor of Record (VOR) for Marketing and Promotional Products

Purchasing Services Announcement:

Purchasing Services is pleased to announce that a new Vendor of Record (VOR) has been established for the supply and delivery of marketing and promotional products to the college. The new VOR is created by leveraging the collaborative competitive procurement completed by OECM who has negotiated and finalized the agreement with vendors. This process is compliant with BPS and Supply Chain Centralization Initiative.

We have awarded the Vendor of Record Agreement for Marketing and Promotional Products (2021-358P) to the following vendors:

What you’ll get:

• A great selection of products from the following product groups; awards and recognition, bags, clothing and accessories, drinkware, food, home and tools, office and stationery, outdoor and leisure products, show and event products, technology, and eco-friendly product group
• Ethically-sourced and environmentally friendly products
• Highly competitive pricing based on your unique needs
• Minimum % Discount Off Catalogue End Quantity Pricing (EQP)
• Maximum, fixed net rates for standard decoration methods
• Artwork and design support
• Product warehousing
• Access to a customer portal to order branded swag

VOR Implementation

• The agreements with the above vendors are effective from September 7, 2021, to September 19, 2023, and have an option to extend the term for one additional period of up to two years. This VOR will replace and supersede any other existing VOR for Promotional items.
• The vendors with whom you have current in-progress jobs are to continue to completion. Orders for any new requirements should consider and use this VOR.
• New orders placed with VOR should follow current purchasing procedures.* 

*Current Purchasing Procedures with VOR:

• Single Orders under $25,000.00 can be authorized using any one vendor from VOR and providing their quote (without going to RFP).
• Purchase Orders between $25,000.00 and $100,000.00 can be set up simply by obtaining three (3) or more quotes for the project to select a preferred vendor (without going to RFP).
• These quotes can be self-assessed by you and your team to choose the preferred vendor for your project.  
• Please reference “2021-358P” in the comments section of your Banner purchase requisition when using this VOR.

In case of any specific requirements, where VOR cannot be utilized, Humber staff are required to follow the college’s Purchasing policy according to the monetary spend limits.

Purchasing will be facilitating a virtual vendor fair in the coming weeks.

If you have any questions regarding this VOR, please contact: Purchasing at purchasing@humber.ca.