Please see below for important information on our Fall/Winter 2020-2021 work study dates and application processes as there have been significant changes. If you have any questions or need clarification please contact us at workstudy@humber.ca.
Note: Please download the original email to view memo and spreadsheet for hiring approval attachments. Click here to download.
Preparing for Hiring
We understand that hiring managers will be attempting to determine their staffing requirements for the Fall term based on the guidelines of work being done virtually if possible. As plans for the winter have yet to be determined, we would suggest that hiring managers consider:
a. Is the role essential and does it meet the criteria outlined in the Fall 2020 Student Hiring Memo (Workstudy and Non Workstudy) from the Dean of Students? Please ensure you refer to the July 27 memo attached before proceeding and receive approval from your Dean or Associate Dean to proceed.
b. Whether the role will continue for Fall and Winter before you offer the position for both terms. We ask that hiring managers only propose roles for both terms if there is certainty that the role will continue to be needed.
c. Once winter operations are determined, if a Fall/Winter work study role is no longer needed and the end date needs to be adjusted, work study students must be given two weeks notice of the new end date for their contract.
d. Hiring managers may need to increase Winter term recruitment as the College moves to more face-to-face delivery and the campus reopens, we encourage managers to apply for this additional need in the Winter term process (January 4, 2021).
Receiving Approval for Hiring
Associate Deans and Directors will need to provide the final list of approved positions in order for contracts to be approved by HR for processing. Please see the attached spreadsheet which will help to facilitate your evaluation and approval process and provides instructions for how to submit those approvals with the associated timelines.
Fall/Winter 2020-2021 Work Study Contract Dates
Fall/Winter 2020-2021
New hires: August 2h, 2020 – May 1, 2021
Rehires: September 7, 2020 – May 1, 2021 (If their existing summer contract ends September 4, 2020)
Maximum working hours criteria: Up to 24 hours per week (Student must be attending classes full-time)
Contract Notes
It is recommended that the following statement be included in any full academic year Fall/Winter Contracts:
Please note that due to the evolving situation with COVID-19, decisions for campus operations for Winter 2021 have not yet been finalized. While this contract is for the Fall and Winter semesters, end dates are subject to change for Winter 2021 when campus operations are finalized. Should your contract end date change, appropriate notice will be provided.
Important Updates from HR - Human Resource Management System (HRMS) Updates to Timelines
As there will be new requisition templates updated on the HRMS system, it is recommended that departments wait until August 4 to re-commence the creation of Fall student contracts. The tentative deadline for contracts to be submitted to HR will be August 10. Departments will have between August 4 to August 10 to create and submit Fall student contracts. Based on the payroll calendar, in order for candidates to receive their first pay for the Fall 2020 semester on September 25, they are expected to accept their offer by September 8.
Starting July 20, once the system upgrade has been completed, you will notice a new Legacy Recruiting link, under the Quick Access heading.
The change: After clicking on the Recruitment icon on this page, you must click on the new Legacy Recruiting link under the Quick Access heading, instead of the Recruiting link under the Centers heading.
It is important to note that you must not click on the Recruiting or any other links within the Recruitment module after July 20, to perform any recruitment related actions, as those pages will be under development and unsupported. Any actions performed using those pages may lead to recruitment process errors, which may require re-work.
In case you missed it, please click here and click here to view important messages regarding an upcoming change as part of the Part-time Support Collective Agreement Project, which may impact your recruitment activities.
If you have any questions regarding this communication, please contact your HR Coordinator or HR Generalist.
Work-Study Application Process
For Humber College students: Students can access the application by visiting here, logging in, selecting “Student Awards & Financial Aid”. Then selecting “Apply for Student Aid.” Applications for Fall/Winter 2020/21 open on July 27, 2020.
For University of Guelph-Humber (UofGH) students: For any UofGH student, they will have to download and complete the paper application form by going to here - steps and processes are found on this site for UGH students.
For more information about posting on campus jobs, Work Study hiring manager resources, and processing student employee contracts, visit:
Please share this email with any staff who did not receive this email but oversee your Work Study roles. They can contact us at workstudy@humber.ca to be added to our Work Study Hiring Manager ListServ.
The Work Study Team
workstudy@humber.ca