Purchasing Procedures

Purchasing Services would like to remind staff to review the Purchasing Procedures on the proper process to dispose of surplus or obsolete equipment. The process ensures that assets are tracked properly, conflicts of interests are avoided, and we follow the principles of sustainability and value for money.

In summary:

  1. Departments/Faculties must communicate the surplus or obsolete items to other budget holders so they have an opportunity to utilize the item(s) prior to disposal or sale.
  2. Disposal of deemed surplus or obsolete items lies with Facilities Management and Purchasing Services in conjunction with the Vice President, Administration and CFO or designate.
  3. Selling of surplus or obsolete equipment must be done by public auction, tender, or quotation.
  4. All attempts must be made to avoid sending items to landfill sites.
  5. Any costs recovered from the sale of surplus or obsolete equipment will be returned to the college’s central account.
  6. Once the disposal is complete, provide details of the asset(s) (Description, Make, Model, Serial/VIN #, Asset Tag #) and a copy of the sale invoice or documentation to financial.reporting@humber.ca.

Please contact purchasing@humber.ca if you have any questions or require assistance.