We are pleased to advise you of the following:

Academic Staff
Most Academic Staff (Faculty, Librarians and Counsellors) are entitled to two months vacation, as scheduled by their manager.

For the majority of academic staff, the two month 2015 summer vacation period is as follows:
Begins          - Monday, June 29
Ends             - Friday, August 28

Faculty are expected to return on Monday, August 31, 2015.  Classes begin on Tuesday, September  8, 2015.

A Dean, Associate Dean or School Head may arrange alternative dates for vacation periods for academic staff, depending upon the academic and operational requirements of a program.

Support Staff
Vacations are scheduled using the following guidelines:
a) Support Staff are entitled to three (3) consecutive weeks of vacation unless otherwise agreed to by their managers, but there is no guarantee that these three weeks can be scheduled during the summer months;
b) The vacation period of July and August, is to be shared fairly amongst all employees.  Recognizing operational needs may preclude certain vacation requests, the College will endeavour to accommodate all staff vacation requests. Support Staff are required to submit their vacation preferences to their manager by March 2, 2015;      
c)  Support Staff may carry over up to 15 days of vacation as of June 30th of each year, subject to an      agreement with their manager to schedule the carryover days in the following year; 
d)  The College maintains a practice of not replacing staff while they are on vacation. 

Administrative Staff

Administrative Staff are expected to co-ordinate their planned vacation with their Department Head by March 2, 2015, giving consideration to operational needs.  Administrative Staff may carry over, up to a maximum of 15 days of vacation as of August 31st of each year with approval by their Department Head.

SUMMER HOURS AND LEAVES OF ABSENCE
 

Summer Hours

• During the period, May to August, where operationally feasible, Deans, Directors and School Heads have the authority to establish summer working hours for their employees, which vary from regular operating hours.
• Summer hours usually mean that employees continue to work their full number of hours each week, but may start and finish earlier or later in the day.  Managers need to ensure that regular customer service is maintained when considering requests for summer hours.  Arrangements for summer working hours are approved at the discretion of the manager.

Leaves of Absence

• In addition to any vacation time, Support Staff may request an unpaid leave of absence during the May to August summer period.  Leaves of absence may be scheduled as weeks off or as days per week off (e.g., working a four day week).  Approvals of such leaves are subject to the operational requirements of the division/department.
• Due to changes in the pension plan, effective July 1, 2012   all unpaid leaves periods can be purchased by the employee at 100% cost to the employee . If the employee chooses to carry benefits, the cost is 100% paid by the employee.  Call Joanne Baker, HR Services, at extension 4023 for details.
• Requests for a Summer Leave of Absence are to be submitted in writing to your manager.  If the request can be accommodated, the employee's letter and a HRIN identifying the leave of absence arrangements are to be sent to HR Services.  HR Services will confirm the salary arrangements with the manager and the employee.
• We would like to wish all staff a pleasant vacation and enjoyable summer.  Should there be any questions regarding the scheduling, or taking of vacation, or the observance of holidays, please contact your HR Manager, Cathy Brown at extension 4158, Jennifer Cosway at extension 3325, Eloise Etcubanez at extension 4021 or Christy Lihou at extension 4225

COLLEGE HOLIDAY SCHEDULE
The College will be closed on the following College Holidays during 2015:         

• Family Day           - Monday, February 16
• Good Friday          - Friday, April 3
• *Victoria Day         - Monday, May 18
• *Canada Day         - Wednesday, July 1
• *Civic Holiday         - Monday, August 3
• Labour Day             - Monday, September 7
• Thanksgiving           -Monday, October 12