All T4s and T4As have been mailed on Thursday February 23rd to the home address that Payroll has on file. You should be receiving them sometime this week.

Payroll will be reprinting T4s and T4As as of March 1st 2012 for those who have not received them, or have on older address on file.

If you have any questions concerning your T4 or T4A Please contact one of the following HR/Payroll staff:

Humber College has a rich, dynamic and diverse community of students and employees. In compliance with the Employment Equity Act (1995), HR Services works to advance equity in all its employment systems, including recruitment, hiring, retention and promotion. To assist us in having a fuller picture of all our employees, I invite you to complete the voluntary employment equity questionnaire.

Employment Equity Questionnaire
The Employment Equity Questionnaire is voluntary and designed in an anonymous manner, enabling us to work towards meeting our commitment to equity, diversity and inclusion. The survey is now available online on the HR Services website:

What is Employment Equity?
Employment Equity is the term developed by Judge Rosalie Silberman Abella, Commissioner of the Royal Commission on Equality in Employment (1984), to describe a distinct Canadian process for achieving equality in all aspects of employment and to remove barriers to employment for Aboriginal Persons, persons with disabilities, visible minorities/racialized persons and women. Humber includes a
question on sexual orientation as part of its overall equity program.

How do I complete and return the Employment Equity Questionnaire?
Completion of the questionnaire is voluntary. All employees with a Humber email address will receive an invite to complete the questionnaire online. Should you prefer to complete a paper form of the questionnaire you may download the document in PDF format. The PDF is a fillable form that you can print and return in a sealed envelope to:

Human Rights & Diversity | HR Services,
Building B, 3rd Floor
205 Humber College Blvd
Toronto, ON M9W 5L7

Confidentiality and Reporting
Humber is committed to respecting your privacy and protecting your personal information. Humber’s Privacy & Security Statement can be access through this link http://www.humber.ca/privacy/ and it explains the current practices employed at our websites and is based upon the principles covered in Canada's Personal Information Protection and Electronic Documents Act ("PIPEDA") as well as Ontario's
Freedom of Information and Protection of Privacy Act ("FIPPA").
The information you provide on the questionnaire is stored in a strictly confidential Human Resources database. The information is presented in summary form with no personal identifiable markers except for your employee number, which is required by the Legislation. The information provided will be used to assist Humber in its initiatives to increase diversity throughout the college.

Please join me in building a stronger more inclusive and diverse Humber.

Sincerely,

Deb McCarthy

This document is available in alternate format upon request

Attention:  Deans, Directors & Business Managers

This memo outlines the important dates and processes required to conclude the current fiscal year. We also have included some guidance with respect to next fiscal year.

An important and added consideration this year is that we will be closing the fiscal year on the Banner System for the first time. In order to have a clean year-end and ensure all revenues and expenses are captured in the appropriate period; we require everyone’s assistance and strict adherence to the stipulated timelines.

The following cut-off dates have been established with respect to current fiscal activities:

a) Capital Works – Friday, February 3, 2012
Facilities Management staff will contact the requestor if they are unable to complete the request prior to purchasing or financial cut-off dates.

b) Purchases – Friday, February 24, 2012
Purchase requisitions should be created and approved by the cut-off date to ensure the goods and/or services are received and paid for prior to year-end. Requisitions past this date will be applied to the next fiscal budget.

LVPO can be created by the end user until the cut-off date at which point the ability to create LVPOs will be disabled (till April 5, 2012).

c) Revenue Deferral/Roll-over – Friday, March 16, 2012
Request to defer unearned revenues (for in-progress projects) along with supporting documentation should be forwarded to Financial Services (attention: Tanya Ma ext. 4176), if they are to be excluded from the current year’s revenue. Failing to do so, will result in revenue being recognized in the current fiscal.

d) Payment Requisitions – Friday March 23, 2012
Payment requests (those items formerly processed on Cheque Requisitions) should be approved and invoice(s) sent to Accounts Payable immediately thereafter so that payment processing can take place prior to year-end. Requisitioning will be down until April 5th.

Please contact Purchasing for any new fiscal year requisitions that need to be processed during the shut-down period.

e) Receiving – Tuesday, March 27, 2012
It is important to note that if receiving is NOT completed in Banner by the above date, the cost of the invoice(s) will be charged in the next fiscal year.

f) Accounts Receivable – Friday, March 30, 2012
Request to invoice College customers should be forwarded to Financial Services (attention: Viktoriya Bilyk ext. 4312), if they are to be included in the current year’s revenue.

g) Accounts Payable Invoices, Travel & Expense Claims and Petty Cash – Monday, April 2, 2012
Accounts Payable Invoices and Employee expense claims must be received by the above cut-off date, otherwise they will be charged against next year’s expense. Please note: a list outlining outstanding advances as of March 31, 2012 will be distributed to each Dean/Department Head and the employee in April 2012.

h) Journal Entries and Interdepartmental Charges – Monday, April 2, 2012

• Interdepartmental charges for goods and services (i.e., Capital Works, Telephone, Graphics etc.)
• Central charge/allocation for Basics, Grenville, Beaver, Follett, Purolator, Paper, Postage, etc.
• Purchase card (MasterCard) charges for the month of March 2012 will be charged to the card’s default FOAP so that charges will be reflected in the proper year (for audit purposes, log sheets MUST still be sent to Accounts Payable).

We expect the first preliminary year-end report will be available (in ePrint) by Friday, April 6, 2012. Similar to previous years, we will be as flexible as possible, but can’t compromise the deadlines necessary to complete the financial audit and report to the Board of Governors.

With respect to getting ready for the next fiscal year (2012-13), the budget will be loaded in the system on Monday, February 27, 2012. At this time, the users will be asked to create requisitions in the system for their Standing Orders. The Purchasing department (with assistance from the Change Management team) will be sending out instructions (next month – closer to the actual date) on how to create these requests and will also be available to provide support and guidance as requested.

Note: All new fiscal year requisitions created in the months of February and March must have a post-April 1, 2012 date. This means users will need to be vigilant while creating these documents.

Thank you for your ongoing cooperation. If you have any queries or issues in meeting any of the above deadlines, please contact us.

Thank you,

Sanjay Puri, Director, Financial Services & Planning
Carol Anderson, Director, Facilities Management

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