SUMMER VACATION PLANNING Vacation time is an essential part of a healthy work-life balance. All staff are encouraged to schedule and plan their yearly vacation allotment in consultation with their manager.  In order to ensure that requests are considered fairly and effectively, please be advised of the following guidelines and related articles from the Collective Agreements: Academic Staff (Article 15 – Vacations) Academic Staff (Professors, Librarians and Counsellors) are entitled to a two-month vacation period as scheduled by their manager. Managers, in consultation with the employee and HR, may arrange alternative dates for vacation periods depending upon academic and operational requirements. All requests should be submitted in writing. Please note: individuals may request to have vacation scheduled in other than a contiguous two-month block. For the majority of academic staff, the two month 2017 summer vacation period is as follows: Begins:          Monday, June 26, 2017 Ends:              Friday, August 25, 2017 Faculty return on Monday, August 28, 2017. Classes begin on Tuesday, September 5, 2017. Support Staff (Article 11 – Vacation) Vacations are scheduled using the following guidelines:

• Support Staff are entitled to three (3) consecutive weeks of vacation as scheduled by the College, unless otherwise agreed. There is no guarantee that these three weeks can be scheduled during the summer months, but the College will consider these requests consistent with staffing requirements;

• The vacation period of July and August is to be shared fairly amongst all employees. Recognizing operational needs may preclude certain vacation requests, the College will endeavour to accommodate all staff vacation requests. Consideration shall be given for length of service if a conflict arises;

• Support Staff are required to submit their written vacation preferences to their manager by March 1, 2017. Managers will communicate the approved vacation schedule in writing within two weeks following the March 1st submission; 

• Support Staff may carry over up to 15 days of vacation as of June 30th of each year, subject to an agreement with their manager to schedule the carryover days in the following year;

• The College maintains a practice of not replacing staff while they are on vacation.

SUMMER HOURS AND STATUTORY HOLIDAYS Summer Hours During the period from May to August, where operationally feasible, management has the authority and discretion to establish summer working hours for their employees. These hours may vary from regular operating hours. Summer hours usually mean that employees continue to work their full number of hours each week, but may start and finish earlier or later in the day. When considering requests for summer hours, managers are encouraged to engage in conversation to discuss feasible options while ensuring regular customer service is maintained. Should there be any questions regarding the scheduling and/or taking of vacation, or the observance of holidays, please contact your HR Consultant/Manager: Cathy Brown, ext 4158 Eloise Etcubanez, ext 4021 Christa Hinds, ext. 2271 Sabrina Sibbio, ext. 3648 Christy Lihou, ext 4225 Grace Hardie, ext 4948 Samantha Marzec, ext 5636 College Holiday Schedule The College will be closed on the following College Holidays during 2017: Family Day                Monday, February 20 Good Friday              Friday, April 14 *Victoria Day             Monday, May 22 *Canada Day             Monday, July 3 *Civic Holiday           Monday, August 7 Labour Day               Monday, September 4 Thanksgiving            Monday, October 9 *Early Closings Early closings for summer 2017 will continue as an avenue to recognize Humber’s dedicated faculty and staff. Further, this extra time is intended to support work-life balance initiatives. Staff normally working on these days are encouraged to leave one and a half hours (1.5) early from the end of their regular work day.  Subject to the operational requirements of the division/department, early closures apply to the following:

• Friday, May 19 (prior to Victoria Day)
• Friday, June 30 (prior to Canada Day)
• Friday, August 4  (prior to the Civic Holiday)

Staff required to work full hours on any of the early closing days shall be given one and a half hours (1.5) off on another day during the summer, to be scheduled by the manager of the area. Overtime pay on the early closing days shall apply only in situations where employees are required to work beyond their regular number of work hours and have the approval of their manager. Statutory Holiday Pay Staff required to work on a statutory holiday shall be paid time and one half for each hour worked, plus holiday pay. Part-time staff may be eligible for holiday pay, plus time and one half pay, for hours worked on any statutory holiday.  To qualify for statutory holiday pay, part-time employees must have worked on their scheduled day of work preceding and following the recognized holiday. Payments made to all part-time staff shall be equal to the total amount of regular wages and vacation pay payable to the employee in the four work weeks before the work week in which the statutory holiday occurred, divided by 20. Any questions, please contact Sherry Fast at extension 5089.