Humber College will be replacing the existing Purchase Card (P-card) business process, effective November 2017. This change is necessary as Bank of Montreal’s (BMO) Online Purchase Card reporting and approval system will cease to exist by the end of the calendar year.

Humber will implement Ellucian Travel & Expense Management powered by Chrome River which will assist with both the P-card and Expense reimbursement/claim processes.

Some Chrome River Features:

• Paperless/online processing
• Fully integrated with Banner Finance
• Automated spend control and approval routing
• Credit card integrations (BMO P-card)
• Mobile access and approvals
• Online pre-approvals and cash advance management
• Online dashboards and self-service inquiries
• Easily attach receipts to expense report (i.e. PDF attachments, email attachments, snap photo of receipt and attach), thus replacing paper receipts
• Optical character recognition (OCR) receipt processing

Why now?

The current BMO Details Online P-card system availability ends on December 31, 2017.  Implementing a comprehensive Travel and Expense solution was always part of Financial Services and Planning’s long-term service enhancement plan but with the current P-card system reaching end-of-life, we are taking this opportunity to implement a robust solution that will meet Humber’s P-card and Travel and Expense needs.

When will Chrome River be deployed?

Financial Services and Planning as well as Information Technology staff are working with Chrome River on the deployment plan and will roll-out the functionality over 2 phases:

How will I be informed?

For Phase 1 deployment, targeted communications will be sent out in the coming weeks to existing P-card holders along with their Budget Managers’ regarding User Acceptance Testing (UAT) and training.

For Phase 2, we will be providing timely communications throughout the implementation process.

If anyone has any questions and/or suggestions, please contact: