The Christmas Holiday Closure will be effective:

• Friday, December 21, 2018 - The College will close end of regular business hours
• Wednesday, January 2, 2019 - The College re-opens and all employees resume their regularly scheduled hours

WORKING DURING THE CHRISTMAS PERIOD:

Support staff who are scheduled by their manager to work at the College during the Christmas Holiday period, shall be eligible for time and one half pay for each hour worked in addition to their regular holiday pay. For any payments of overtime, the Manager will have to submit a signed additional authorization form to HR Services

PART-TIME SUPPORT STAFF:

To be eligible for statutory holiday pay for the three statutory holidays during the Christmas period, (Christmas Day, Boxing Day and New Year's Day), part-time support staff must meet the following criteria as per the Employment Standards Act:

• have worked on their scheduled day of work preceding and following the recognized holiday period

Part-time staff who meet the above criteria and are required to work on any of the three statutory holidays are to be paid at time and one-half pay for each hour worked plus statutory holiday pay. Should staff be required to work on any of the other days during the holiday period they are to be paid on a regular hourly rate basis.

Statutory holiday payments to part-time staff that work irregular hours shall be equal to the total amount of regular wages and vacation pay payable to the employee in the four work weeks before the work week in which the public holiday occurred, divided by 20.  

Statutory pay is calculated automatically by payroll.  Time should only be entered if the employee works on the statutory holiday

Special note for Appendix D

Appendix D employees will be automatically paid by payroll for the week the College is closed (paid as per the Support Staff Collective Agreement).

PAYMENT PROCEDURE FOR PART-TIME STAFF:

Both electronic and paper timesheets for the January 4, 2019 pay must be received and/or approved by December 17, 2018 (pay period December 9 to December 22, 2018). Payment for the Christmas Day, Boxing Day and New Year’s Day statutory holidays will be deposited on January 18, 2019 (pay period December 23, 2018-January 6, 2019).

ELECTRONIC TIMESHEETS 

Do not enter time worked on a statutory holiday unless the employee actually worked the holiday. The pay owed for statutory holidays actually worked will be calculated and paid by the time management system.  If you enter time on either Dec 25, 26 or Jan 1, the person will be paid for the hours worked at time and one half as well as be paid for the statutory holiday which will essentially work out to double time and one half.  

HR Services