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Principal Investigator Onboarding

Research & Innovation is happy to support you and your research team! Several resources are provided below to assist you in staffing your project. All projects must adhere to a specific hiring procedure, which includes mandatory onboarding training. Faculty researchers must also ensure that all paid research team members submit timecards regularly and that the research office receives the required approval.

Tips for Success:

  • Read through the Principal Investigators Onboarding Handbook.
  • Provide your Project Coordinator with research assistant contract request 3 weeks prior to desired start date
  • Ensure that all your research assistants have completed their onboarding training within the first two weeks of their start date
  • Ensure that timesheets are submitted biweekly to all research staff

New Contract Request

To hire a Research Assistant (RA), the Principal Investigator (PI) must complete the attached “New Contract Request” template with student information and send it to their Project Coordinator (PC). Please keep in mind that the hiring process can take up to 2-3 weeks, which means that if the PI submits the request on September 1, the contract will be active by September 21. Please takes this into consideration when scheduling project timelines.

Key notes:

  • Employment contracts dates must fall within the dates of the grant.
  • Contract start dates should always be on a Monday (or Tuesday if there is a Holiday on the Monday).
  • Contract end dates should be on a Friday.
  • Contract extensions follow the same process as a new contract request.

Training

Applied Research Projects

The College requires all Humber employees to complete the five trainings below. As you have an existing employee relationship with Humber, you may have already completed these trainings. An Acknowledgment Form will be sent to you to complete, acknowledging completion of these trainings:

  1. AODA Customer Service Standards for Administrative Staff 
  2. Integrated Accessibility Standards Regulation (IASR) & Ontario Human Rights Code (OHRC)
  3. Human Rights & Harassment Training
  4. Sexual Violence Training for Employees
  5. Employee Health & Safety Training - Worker Session

The following training modules are mandatory by the Office of Research and Innovation.

  • They are available on Blackboard Ultra. Please follow these instructions to register for training modules accessed through Blackboard Ultra.
  1. Equity, Diversity, Inclusion and Belonging (EDIB) in Research Design and Implementation
  2. Research Intellectual Property

All completion certificates must be sent to research@humber.ca. You will receive regular reminders if there any incomplete training modules.

  1. If your study involves human participants, please include your TCPS 2 Certificate.

Scholarship of Teaching and Learning Projects

The College requires all Humber employees to complete the five trainings below. As you have an existing employee relationship with Humber, you may have already completed these trainings. An Acknowledgment Form will be sent to you to complete, acknowledging completion of these trainings:

  1. AODA Customer Service Standards for Administrative Staff 
  2. Integrated Accessibility Standards Regulation (IASR) & Ontario Human Rights Code (OHRC)
  3. Human Rights & Harassment Training
  4. Sexual Violence Training for Employees
  5. Employee Health & Safety Training - Worker Session

You will receive regular reminders if we have not received your signed attestation form.

  1. If your study involves human participants, please send your TCPS 2 certificate to research@humber.ca.

Highly recommended training courses available on Blackboard.

Please follow these instructions to register for training modules accessed through Blackboard Ultra. If you are unable to access the EDIB training, please e-mail nandish.dave@humber.ca.

  1. Equity, Diversity, Inclusion and Belonging (EDIB) in Research Design and Implementation. (In alignment with Humber Polytechnic's commitment to Equity, Diversity, Inclusion and belonging, please consider completing this Module. This will support the development of an inclusive training environment and research processes. You will receive a certificate of completion.)

Applied Research Projects

The College requires all Humber employees to complete the five trainings below. As you have an existing employee relationship with Humber, you may have already completed these trainings. An Acknowledgment Form will be sent to you to complete, acknowledging completion of these trainings:

  1. AODA Customer Service Standards for Administrative Staff 
  2. Integrated Accessibility Standards Regulation (IASR) & Ontario Human Rights Code (OHRC)
  3. Human Rights & Harassment Training
  4. Sexual Violence Training for Employees 
  5. Employee Health & Safety Training - Worker Session

The following training modules are mandatory by the Office of Research and Innovation.

They are available on Blackboard Ultra. Please follow these instructions to register for training modules accessed through Blackboard Ultra.

  1. Equity, Diversity, Inclusion and Belonging (EDIB) in Research Design and Implementation
  2. Research Intellectual Property

If you are unable to access the EDIB training, please e-mail nandish.dave@humber.ca.

All completion certificates must be sent to research@humber.ca. You will receive regular reminders if there any incomplete training modules.

  1. If your study involves human participants, please include your TCPS 2 Certificate.

Scholarship of Teaching and Learning Projects

The College requires all Humber employees to complete the five trainings below. As you have an existing employee relationship with Humber, you may have already completed these trainings. An Acknowledgment Form will be sent to you to complete, acknowledging completion of these trainings:

  1. AODA Customer Service Standards for Administrative Staff 
  2. Integrated Accessibility Standards Regulation (IASR) & Ontario Human Rights Code (OHRC)
  3. Human Rights & Harassment Training
  4. Sexual Violence Training for Employees 
  5. Employee Health & Safety Training - Worker Session

You will receive regular reminders if we have not received your signed attestation form.

  1. If your study involves human participants, please send your TCPS 2 certificate to research@humber.ca.

Highly recommended training courses available on Blackboard.

Please follow these instructions to register for training modules accessed through Blackboard Ultra. If you are unable to access the EDIB training, please e-mail nandish.dave@humber.ca.

  1. Equity, Diversity, Inclusion and Belonging (EDIB) in Research Design and Implementation. (In alignment with Humber Polytechnic's commitment to Equity, Diversity, Inclusion and belonging, please consider completing this Module. This will support the development of an inclusive training environment and research processes. You will receive a certificate of completion.)

Timecards

All hourly research staff must submit their timesheets for approval on a biweekly basis. The research office send a biweekly e-mail reminder to all project staff the week that timesheets are due. Research staff are required to submit their hours to their Principal Investigator for approval using this MS Form. Principal Investigators/Project Supervisors will receive an email notification and a Microsoft Teams notification for the timesheet approval of each research staff. Each week of work must be approved separately. Approval instructions can be found here. It is the Principal Investigators’ responsibility to verify the hours worked. Research & Innovation staff will then approve the timecards on HRMS (Human Resource Management System). If no approval is received, hours will not be approved in HRMS, and payment to research staff may be delayed.  

If you will be submitting timecards for yourself, please follow these instructions: How to submit a timecard

Payroll calendar 2024

Key notes:

  • On Statutory Holidays or College Closure Days, no staff should be assigned to work.
  • Work hours must adhere to the terms of the employment contract.
  • All project communication with your research assistants should be made using their employee e-mail address.

Important Resources:

Principal Investigator Onboarding Handbook  New Contract Request  How to submit a timecard  Payroll calendar 2024