Updated Policy and Procedure: Temporary Use of Space for Events
The College’s updated Temporary Use of Space for Events Policy and Procedure will be effective July 2, 2019. The new policy and procedure will be posted here.
The manner in which space is booked for on-campus events, for both internal and external clients, will become more streamlined along with the defined approval process. All events and activities using space on campus will require a permit which will be issued by the booking authority, subject to inspection by the department of Public Safety or other college officials upon demand. This will ensure that all bookings have been vetted, meet risk management guidelines and are logged properly so that in the event of an emergency we can take appropriate action.
Some examples of the types of events/activities that are impacted by the new policy/procedure are (but are not limited to):
- Vendor sales in the concourse i.e. Valentine’s Day gifts, graduation rings, flowers etc.
- Student/Department led bake/craft sales and/or project displays
- Art shows
- Conference activities
- Information tabling
- Performances
- Any use of space outside of regular business hours
- Etc.
All external requests for booking space on campus will be managed by Humber’s Conference Services Department and should be referred to an Event Logistics Liaison at hcs@humber.ca or 416.675.5027. Internal requests for booking space will continue to be verified and processed through the Registration Office Scheduling Department via a new Temporary Use of Space Application form. If a request is deemed to be external, it will be forwarded to the Conference Services office.
During July, a series of training sessions will be provided on the revised policy and procedure for those who regularly book space for their departments or faculties. Those dates will be published in an upcoming communique message once finalized.
In the meantime, if you have any questions, please feel free to contact one of the following:
- Rhonda Harrison (Registrar’s Office) – x4024
- Connie Sanfilippo (Campus Services) – x77124
- Rob Kilfoyle (Public Safety) – x4417
Thank you,
Rob Kilfoyle, CPP, CMM III Security Executive
Director, Public Safety and Emergency Management