We are pleased to advise you of the following related to summer vacation planning:
Academic Staff
Most Academic Staff (Faculty, Librarians and Counsellors) are entitled to two months vacation, as scheduled by their manager.
For the majority of academic staff, the two month 2012 summer vacation period is as follows:
- Begins - Monday, June 25
- Ends - Friday, August 24
Faculty are expected to return on Monday, August 27, 2012. Classes begin on September 4, 2012.
A Dean, Associate Dean or School Head may arrange alternative dates for vacation periods for academic staff, depending upon the academic and operational requirements of a program.
Support Staff
Vacations are scheduled using the following guidelines:
- a) Support Staff are entitled to three (3) consecutive weeks of vacation unless otherwise agreed to by their managers, but there is no guarantee that these three weeks can be scheduled during the summer months;
- b) The vacation period of July and August, is to be shared fairly amongst all employees. Recognizing operational needs may preclude certain vacation requests, the College will endeavour to accommodate all staff vacation requests. Support Staff are required to submit their vacation preferences to their manager by March 1, 2012;
- c) Support Staff may carry over up to 15 days of vacation as of June 30th of each year, subject to an agreement with their manager to schedule the carryover days in the following year;
- d) The College maintains a practice of not replacing staff while they are on vacation.
Administrative Staff
Administrative Staff are expected to co-ordinate their planned vacation with their Department Head by March 1, 2012, giving consideration to operational needs. Administrative Staff may carry over, up to a maximum of 15 days of vacation as of August 31st of each year with approval by their Department Head.
SUMMER HOURS AND LEAVES OF ABSENCE
Summer Hours
During the period, May to August, where operationally feasible, Deans, Directors and School Heads have the authority to establish summer working hours for their employees, which vary from regular operating hours.
Summer hours usually mean that employees continue to work their full number of hours each week, but may start and finish earlier or later in the day. Managers need to ensure that regular customer service is maintained when considering requests for summer hours. Arrangements for summer working hours are approved at the discretion of the manager.
Leaves of Absence
In addition to any vacation time, Support Staff may request an unpaid leave of absence during the May to August summer period. Leaves of absence may be scheduled as weeks off or as days per week off (e.g., working a four day week). Approvals of such leaves are subject to the operational requirements of the division/department. During unpaid leaves of less than four weeks duration, employee benefit and pension plans will be maintained on a deemed salary basis, and employees will be required to pay only their regular contributions to the plans. For unpaid leaves that are four weeks or longer in duration, staff are required to pay for the total cost of the benefit and pension plans if they choose to carry them during the leave. Call Joanne Baker, HR Services, at extension 4023 for details.
Requests for a Summer Leave of Absence are to be submitted in writing to your manager. If the request can be accommodated, the employee's letter and a H.R.I.N. identifying the leave of absence arrangements are to be sent to HR Services. HR Services will confirm the salary arrangements with the manager and the employee.
We would like to wish all staff a pleasant vacation and enjoyable summer. Should there be any questions regarding the scheduling, or taking of vacation, or the observance of holidays, please call Christy Lihou at extension 4225; Christa Iacovino at ext. 3325 or Joanne Patchett at extension 4970.
COLLEGE HOLIDAY SCHEDULE
The College will be closed on the following College Holidays during 2012:
Family Day -Monday, February 20
Good Friday -Friday, April 6
*Victoria Day -Monday, May 21
*Canada Day -Monday, July 2
*Civic Holiday -Monday, August 6
Labour Day -Monday, September 3
Thanksgiving -Monday, October 8
*Early Friday Closings
In the summer of 2012, staff scheduled to work, will be allowed to leave one and a half hours (1.5) early on Friday, May 18, prior to Victoria Day, on Friday, June 29, prior to Canada Day and on Friday, August 3, prior to the Civic Holiday, subject to the operational requirements of the division/department.
Staff required to work full hours on any of the early closing days shall be given one and a half hours (1.5) off on another day during the summer, to be scheduled by the manager of the area.
Overtime pay on the early closing days shall apply only in situations where employees are required to work beyond their regular number of work hours.
Public Holiday Pay
Staff required to work on a public holiday shall be paid time and one half for each hour worked, plus holiday pay.
Part-time staff may be eligible for public holiday pay, plus time and one half pay, for hours worked on any public holiday. To qualify for public holiday pay, part-time employees must have worked on their scheduled day of work preceding and following the recognized holiday.
Payment of all part-time staff who work irregular hours shall be equal to the total amount of regular wages and vacation pay payable to the employee in the four work weeks before the work week in which the public holiday occurred, divided by 20.
Any questions, please contact Joanne Patchett at extension 4970 or Sherry Fast at 416.675.6622 ext. 5089.
HR Services
