Schedule Maintenance – Non-Full-Time Faculty Contract with Differed Hours

1. Sign into the HRMS using your single sign-on ID and password.

2. Click ‘My Team’.

3. Click ‘Manage Time Cards – Delegate’.

4. Click ‘Team Time Cards’on the left side.

5. Click on the ‘+’ button to open the ‘Add Time Card’

6. Enter the ‘Person Name’and/or ‘Person Number’ in the search field and click on their name.

Note: You may see multiple assignments listed for the same employee. Only the eligible assignment number(s) will appear when entering the time card.

7. Click on the calendar icon under ‘Time card period’to select the appropriate week for the time card you wish to submit.

8. Click ‘Add’ to continue

9. On Row 1, double-click the box under ‘Assignment Number’and click on the down arrow to select the appropriate assignment from the drop-down menu.

Note: After selecting the assignment number, the associated Job, Department, and Manager will auto-populate. If the employee has multiple assignments, verify that you are submitting time against the correct assignment.

10. Double-click the ‘Payroll Time Type’ and click on the down arrow to select the appropriate payroll time type from the drop-down menu.

• Important: If an NFT Faculty worked additional hours that are above their standard weekly hours, use the ‘Regular Hourly’ Payroll Time Type. If an NFT Faculty worked reduced hours that are below their standard weekly hours, use the ‘Unpaid Leave’ Payroll Time Type with the appropriate ‘Absence Reason’ selected for the absence.

• Important: During Humber Reading Week, a 0-hour schedule is applied for NFT Faculty contracts (NFT Professor, Partial Load Professor, Sessional Professor, Continuing Education, and Clinical). Managers and/or Delegates will need to submit a time card for hours worked during Humber Reading Week for NFT Faculty.

11. Double-click on the ‘Start’ section to enter the start time of the hours worked for the specific date. Ensure to include ‘AM’ or ‘PM’ following the start time prior to moving on to the next section.

12. Double-click on the ‘Stop’ section to enter the stop time of the hours worked for the specific date. Ensure to include ‘AM’ or ‘PM’ following the stop time prior to moving on to the next section.

Note: Comments can be recorded to inform the employee of any edits and/or if any additional information is required.

• To add a comment for a specific time entry, right click on the Start Time or Stop Time entry under the specific date, select ‘Add Comment’, input your comment in the text box, and then click Save.

• To add a general comment, right click on the time card period duration (located above the Assignment Number column), select ‘Add Comment’, input your comment in the text box, and then click Save.

Note: If the employee has multiple assignments and/or would like to submit time for another Payroll Time Type, then repeat Steps 9 – 12 under a new row. To add a new row, right-click on the table and select ‘Insert Row Below’.

13. To view the Calculated hours, click on ‘View Calculated Time’ above the table. This will provide a breakdown of the hours after the meal break deductions, if applicable.

Note: There is a difference between ‘Reported’ and ‘Calculated’ hours.

• ‘Reported’ hours reflects number of hours you had entered prior to any applicable meal break deductions.

• ‘Calculated’ hours reflects automatic meal break deductions from the hours entered under Regular Hourly payroll time type. For example, after 5 hours of continuous work, 30 minutes will be deducted; and after 7 hours of continuous work, 1 hour will be deducted.

• ‘Calculated’ hours are used to process pay.

14. Once you are ready to submit the time card, click on ‘Submit’ at the top of the screen.

Note:
• Depending on your screen size, you may need to click on the ‘…’ button at the top of the screen to locate the ‘Submit’ button.
• Delegates with Time Card Editor Role will not be able to approve time cards.