Update Existing Time Cards

1. Sign in to the HRMS using your single sign-on ID and password.

2. Under the ‘Me‘ tab, click on ‘Time and Absences’.

3. Click on ‘Existing Time Cards’.

Note: The Status section reflects the current status of your time card.

• ‘Entered’ status means that you have created a time card, but no details were saved/submitted. You must click on ‘Submit’ for your time card to be reviewed/approved by your Manager.

• ‘Saved’ status means you have entered your hours but remains in draft mode. You must click on ‘Submit’ for your time card to be reviewed/approved by your Manager.

• ‘Submitted’ status means your time card has been sent to your Manager for review/approval.

• ‘Approved’ status means your time card has been sent to Payroll for processing.

4. To locate a time card from a specific duration, click on ‘Time Period’ under the search bar. Then, input the Start Date and End Date by selecting the calendar icon.   

5. Click on the ‘Period Start Date’ to update the time card.

Note: If you previously created a Zero (0) hour Time Card, then there is no previous time entry to edit. Refer to the ‘Submit Time (Existing Time Cards)’ article to learn how to submit a time card.

6. Adjust the time card by adding or removing time, as required.

Note: Comments can be recorded to notify your Manager if any additional information is required.

• To add a comment for a specific time entry, right click on the Start Time or Stop Time entry under the specific date, select ‘Add Comment’, input your comment in the text box, and then click Save.

• To add a general comment, right click on the time card period duration (located above the Assignment Number column), select ‘Add Comment’, input your comment in the text box, and then click Save.

7. To view the Calculated hours, click on ‘View Calculated Time’above the table. This will provide a breakdown of the hours after the meal break deductions, if applicable.

Note: There is a difference between ‘Reported’ and ‘Calculated’ hours.

• ‘Reported’ hours reflects number of hours you had entered prior to any applicable meal break deductions.

• ‘Calculated’ hours reflects automatic meal break deductions from the hours entered under Regular Hourly payroll time type. For example, after 5 hours of continuous work, 30 minutes will be deducted; and after 7 hours of continuous work, 1 hour will be deducted.

• ‘Calculated’ hours are used to process pay.

8. Once you are ready to submit your time card, click on ‘Submit’ at the top of the screen. This will be sent to your Manager for their review/approval.