Create an Employee Time Card

1. Sign into the HRMS using your single sign-on ID and password. 

2. Click ‘My Team’.

3. Click ‘Manage Time Cards’.

4. Click ‘Team Time Cards’on the left side.

5. Click on the ‘+’ button to open the ‘Add Time Card’

6. Enter the ‘Person Name’and/or ‘Person Number’ in the search field and click on their name.

Note: You may see multiple assignments listed for the same employee. Only the eligible assignment number(s) will appear when entering the time card.

7. Click on the calendar icon under ‘Time card period’to select the appropriate week for the time card you wish to submit. 

8. Click ‘Add’ to continue.

9. On Row 1, double-click the box under ‘Assignment Number’and click on the down arrow to select the appropriate assignment from the drop-down menu. 

Note: After selecting the assignment number, the associated Job, Department, and Manager will auto-populate. If the employee has multiple assignments, verify that you are submitting the correct assignment.

10. Double-click the ‘Payroll Time Type’ and click on the down arrow to select the appropriate payroll time type from the drop-down menu. 

Note: This page allows employees to enter more than one Payroll Time Type based on their eligibility. For example, you can enter the regular hours on the first row and any applicable exceptions on the next row.

11. Double-click on the ‘Start‘ section to enter the start time of the hours worked for the specific date. Ensure to include ‘AM’ or ‘PM’ following the start time prior to moving on to the next section.

12. Double-click on the ‘Stop’ section to enter the stop time of the hours worked for the specific date. Ensure to include ‘AM’ or ‘PM’ following the stop time prior to moving on to the next section.

Note: Comments can be recorded to inform the employee of any edits and/or if any additional information is required.

• To add a comment for a specific time entry, right click on the Start Time or Stop Time entry under the specific date, select ‘Add Comment’, input your comment in the text box, and then click Save.

• To add a general comment, right click on the time card period duration (located above the Assignment Number column), select ‘Add Comment’, input your comment in the text box, and then click Save.

Note: If the employee has multiple assignments and/or would like to submit time for another Payroll Time Type, then repeat Steps 9 – 12 under a new row. To add a new row, right-click on the table and select ‘Insert Row Below’.

13. To view the Calculated hours, click on ‘View Calculated Time’above the table. This will provide a breakdown of the hours after the meal break deductions, if applicable.

Note: There is a difference between ‘Reported’ and ‘Calculated’ hours.

• ‘Reported’ hours reflects number of hours you had entered prior to any applicable meal break deductions.

• ‘Calculated’ hours reflects automatic meal break deductions from the hours entered under Regular Hourly payroll time type. For example, after 5 hours of continuous work, 30 minutes will be deducted; and after 7 hours of continuous work, 1 hour will be deducted.

• ‘Calculated’ hours are used to process pay.

14. Once you are ready to submit your time card, click ‘Submit‘ at the top of the screen.

Note: Depending on your screen size, you may need to click on the ‘…’ button at the top of the screen to locate the ‘Submit’ button.