Further to the Communiqué sent on Tuesday, April 29 - Vacation Planning and Employee Appreciation Time for 2025, please read below for key considerations.
EMPLOYEE APPRECIATION DAY and TIME (NOON CLOSURES):
- Friday, May 16 – Noon (prior to the Victoria Day holiday)
- Friday, June 27 – Noon (prior to the Canada Day holiday)
- Monday, June 30 – Full Day (prior to the Canada Day holiday)
- Friday, August 1 – Noon (prior to the Civic Day holiday)
EMPLOYEES PAID by TIMECARDS
Employees who are scheduled to work on the appreciation day/time will be required to submit a timecard using ‘Regular Hourly’ payroll time type to be paid for that day/time.
Employees should discuss with their managers on the working arrangement(s) for the appreciation day/time.
EMPLOYEES PAID by SCHEDULE
Employees paid by schedule will be paid automatically as per their schedule.
STATUTORY HOLIDAY PAY
For a full listing of the statutory holiday pay please refer to the Communiqué announcement on April 29 – Vacation Planning and Employee Appreciation Time for 2025.
For unionized employees please refer to the applicable Collective Agreement for details on eligibility and qualifying rules for statutory holiday pay. Please reference the Payroll Calendar for pay timelines.
FULL-TIME EMPLOYEES
Full-time employees are automatically paid for the statutory holiday day. Employees required to work on a statutory holiday shall be entitled to be paid at time and one-half of each hour worked, plus holiday pay or equivalent time off in lieu.
ACTION REQUIRED: Managers/employees are required to submit a timecard using ‘Stat Holiday Worked x1.5’ payroll time type for the hours worked.
PART-TIME EMPLOYEES
Part-time employees may be eligible for holiday pay and/or the hours worked on the statutory holiday day.
Holiday pay calculations shall be equal to the total amount of regular wages and vacation pay to the employee in the two pay periods prior to the statutory holiday, divided by 20.
ACTION REQUIRED: Part-time employees who submit timecards only (for hours worked), must submit time if they worked on the statutory holiday using the ‘Stat Holiday Worked x1.5’ payroll time type for the hours worked.
ABSENCES SUBMITTED ON AN EMPLOYEE APPRECIATION TIME (CLOSURE AT NOON)
If an employee has submitted a full-day vacation day on an Employee Appreciation Time (closure at noon), they should:
ACTION REQUIRED: Revise the absence request on the Human Resource Management System (HRMS) for the respective day to a half day (0.5) vacation day.
If an employee is sick on an Employee Appreciation Time (closure at noon), they must:
ACTION REQUIRED: Submit the sick absence as a full sick day.
If you have any questions, please contact your manager.
Thank you.
People(s), Culture, & Organizational Excellence
