Announcements

When:
March 24, 2021
Contact:
Darren Richards

The team at T+L Creative has been working hard to roll out new and exciting video tools for Humber faculty. In January, we announced that PowToon licenses were available for faculty use. Due to popular demand, those licenses were quickly swooped up.

We’ve topped up our licenses and are pleased to announce that PowToon is once again available for faculty sign-out.

Who can sign out Powtoon? Powtoon licenses are available for all faculty to be signed out for project purposes, or for faculty who are looking to develop their digital fluency. The length of the sign-out will be dependent on your particular use case, in order to ensure that licences are available for those who need it.

How do I register? Visit our Powtoon article on the T+L Creative microsite for more information, or fill out our registration form directly.

What is PowToon?

PowToon is a simple, powerful tool which can be used to create short, character-driven animations with a few clicks of your mouse. But that's not all. This versatile software can animate your already-existing PowerPoints, and assist you in adding voiceover and music. It can also record your screen, which can be quickly added to your Powtoon video. PowToon truly is the Swiss Army knife in the video toolkit.

Register today

When:
March 24, 2021

Thank you for your ongoing commitment and leadership during these challenging times.

We continue to be proud of the way the University of Guelph-Humber (UGH) community has come together to support our students and each other.

We know that you are receiving many questions from students about plans for fall semester program delivery and on-campus services and operations.

UGH is working with both the University of Guelph and Humber College as it develops its fall program delivery plans. We are anticipating more teaching and student life activity on campus as of September, but the nature of course delivery and activities is still being determined. We are monitoring how the vaccine rollout is proceeding as well as changes to government and public health guidelines that would affect current physical distancing or class size cap requirements.

While UGH faculty and staff begin to prepare this spring for Fall 2021 program delivery, we are moving forward with the recruitment of a new Vice-Provost to lead the University of Guelph-Humber. We had originally hoped to start recruiting for this critical role last fall and are pleased we are now able to begin this process.

We expect recruitment to start in June after U of G’s names its new Provost and they begin in the role. George Bragues has graciously agreed to continue to act as Guelph-Humber’s interim Vice-Provost until end of the year. We thank George for his efforts and commitment during the past year.

We have also started recruiting a new Head of Finance and Administration. Brenda Whiteside will continue as interim Director of Administration and Student Services until the end of June and support the transition of this new hire.

We have accomplished so much togetherduring the past year and supported our students in many different ways. We will keep you updated on plans for Fall 2021 and on these recruitment activities during the coming months.

Warm regards,

Charlotte Yates
President, University of Guelph
Chris Whitaker
President and CEO, Humber College

 

When:
March 24, 2021
Contact:
Samantha Beauchamp
Photo of Prof. Kappen with his name & faculty, the background includes a visual of UX design graphics.

We had the pleasure of sitting down with Humber College professor Dennis Kappen, Ph.D. to chat about his journey at Humber and his focus on evidence-based research.

Find his interview here.

When:
March 23, 2021

After more than 10 years managing both the Office of the President and the Humber Board of Governors, Deborah Green will be retiring in September 2021. After a successful career as an executive assistant to CEOs in many sectors, Deborah came to Humber in 2009 as EA to the VP Administration & CFO. One year later, she was asked to become the executive assistant to President John Davies. Deborah has worked with me since 2012, becoming Director of the Office of the President and the Board of Governors in 2016.

Deborah’s high standards, dedication and professionalism established her as a role model and mentor to many. Her positive and friendly demeanour contributed to a supportive and collaborative work environment reflective of Humber’s values.

Please join me in congratulating Deborah and wishing her well as she leaves to spend more time with family and friends.

The Director of the Office of the President position will be posted in the coming days.

 

 

Chris Whitaker
President, CEO Humber I.T.A.L

When:
March 23, 2021

Thank you to all our support staff who attended the 2021 Support Staff Professional Development virtual event. This year was unlike any other, but you adapted, re-built, and transformed. You continue to grow and overcome the challenges faced last year and into this year to support colleagues, students and the Humber community. Thank you!

Our facilitators of the sessions reminded and taught us of how we can:

  • Overcome the challenges during change
  • Be resilient and lead to gain trust
  • Use simple tools to help safeguard our well-being
  • Be mindful and use strategies to manage stress
  • Adapt to a new normal and thrive
  • Be thankful and be grateful, which helps to cultivate happiness and see life positively

A big thanks to our ITS team. Without their support, we would not have been able to deliver this event. Special shout out to Joao Silva and Peter Weinzettl.

Thank you to our leader speakers, listed below, for their continued support and for participating in this event.

  • Chris Whitaker, President and CEO
  • Farzad Rayegani, Senior Dean, Faculty of Applied Sciences and Technology
  • Brenda Whiteside, Interim Director of Administration and Student Services, University of Guelph- Humber
  • Jason Powell, Senior Dean, Faculty of Health Sciences and Wellness
  • Alvina Cassiani, Senior Dean, Faculty of Business
  • Lori A. Diduch, Vice President, Human Resources and Organizational Effectiveness

Lastly, a round of applause to the following winners who attended the sessions over the course of three days. We will be in touch with you regarding your prize.

  • Anna Patola, Faculty of Health Sciences and Wellness
  • Brandon Lee, Faculty of Business
  • MaryAnne Myers, Faculty of Business
  • Sara Varvaris, Student Success and Engagement
  • Shama Joshi, Faculty of Social and Community Services
  • Veronica King, Faculty of Business

For those of you that missed the event or would like to view the sessions again, we will be posting the recordings on our HROE website and will communicate when they are available for viewing.

We look forward to next year’s Support Staff Professional Development event.

Questions? Please email us at oe@humber.ca.

When:
March 23, 2021
Did You Know - MS Planner

Planner is like a project management software that allows you to organize your tasks, assign them to team members, and track the progress in real time. Best of all, you already have access to Planner at humber.ca/microsoft365 (you may need to click ‘other apps’ if you do not see it). You can pin Planner in a Microsoft Team for convenient access.

To learn more about getting started with Planner, sign up for a 1:1 coaching session.

Learn the basics of a variety of Microsoft 365 apps and WebEx by signing up to 1:1 Virtual Coaching at its.humber.ca/coaching.

When:
March 22, 2021
Contact:
Bharat Saini
Posters/Attachments: Event Poster
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The Centre for Human Rights, Equity & Inclusion has received many requests recently for resources on understanding trauma and taking care after a traumatic event. We have compiled a number of resources available through Humber’s Employee Assistance Program (EAP):

  • Understanding trauma
  • How a traumatic event can affect you
  • Taking care after a traumatic event
  • Coping with the after-effects of a traumatic event

The resources are attached as PDF files to this Communiqué post and were obtained directly from the Employee Assistance Program website.

Eligible employees seeking support are welcome to contact the EAP at https://www.workhealthlife.com and 1.844.880.9137.

When:
March 22, 2021
Contact:
Christina Alcena (she/her)
Welcome to Humber Online Orientation - Laptop with Desk Accessories

The Orientation Team within Student Success and Engagement (SSE) has been working hard to continue to develop an innovative and responsive online product that will support and inform our students for the Summer 2021 term. We wanted to reach out to members of the Humber Community to provide important updates and information regarding Summer Orientation 2021. Below is a summary of what Summer Orientation 2021 will look like. Please note Summer Orientation will be fully online.

  • Monday, April 12 we will launch Online Orientation:
    • Orientation Website: A hub/resource for new students, including our pre-recorded video workshops, digital swaglinks to The Open Learning Centre and other key information (including those returning to campus). To view our current Winter 2021 website, please visit this link.
    • Our Welcome Video that highlights student voices and the strength in our equity and diversity at Humber will be featured on our website, along with being directly emailed to new students.
  • Monday, May 3 we will host an “Orientation Mix & Mingle”:
    • A virtual event where new students can meet their Senior Orientation Leaders and move throughout various rooms that will have activities such as virtual games, a cooking class, music and chat and questions and answers room.
  • Tuesday, May 4 to Wednesday, May 5 we will host Academic Orientation:
    • Meet Your Faculty Sessions: All new students will receive direct links to their session prior, as well as a reminder. Each Meet Your Faculty Session will be conducted through Blackboard Collaborate. The Orientation Team will provide all students and faculty with a Blackboard Collaborate link to use for their session, a PowerPoint template with Humber’s Land Acknowledgement, suggested learning outcomes and key student services information (optional for faculty to use), two Orientation Volunteers to introduce the session and take attendance as well as some best practice/Blackboard guidelines for Faculty to run their session. Similar to Winter, our team will host a “Lost and Found Room” for all faculty, staff and students to access during the three days should there be any questions or wayfinding concerns.
    • Note: All Faculty will be contacted shortly with more details pertaining to confirming Summer 2021 MYF sessions.
  • Monday, May 10 to Friday, July 16 Orientation will offer students a Summer Calendar of Events:
    • This will be in collaboration with campus partners and include great interactive social media contests. In the Winter 2021 semester, the team delivered 25 successful events where new students were able to connect with new peers, and Humber staff and students, and we look forward to continuing this method of reaching our students virtually by way of intentional new student collaborative programming.

We appreciate everyone’s support as we roll out our Summer 2021 Orientation, should your students have any direct questions or concerns, please feel free to reach out to Kimberly Daniels (she/her), Coordinator Orientation & Student Life Programs (kimberly.daniels@humber.ca ) or Christina Alcena (she/her), Manager, Equity & Student Life (christina.alcena@humber.ca) directly. 

When:
March 22, 2021
Posters/Attachments: Event Poster

It’s week four of Humber Earth Month! Events this week will be hosted by Athletics, Community Outreach Workplace Development (COWD), Humber Arboretum, Lakeshore Grounds, the Office of the Principal, the Office of Sustainability and Retail Services.

  • Sustainable Development Goals (SDGs) Launch
    Monday, March 22 from 1 p.m. to 4 p.m. and Tuesday, March 23 from 9:30 a.m. to noon.
    Hosted by COWD and the Office of Sustainability. Learn more and register here.
  • Cook with us!
    Wednesday, March 24, from 6 p.m. to 7 p.m.
    Hosted by Campus Services. Learn more here.
  • Humber Wellness Talks: Larissa Crawford
    Thursday, March 25, from noon to 1 p.m.
    Hosted by the Office of the Principal and the Office of Sustainability. Register here.
  • Earth Hour Coffee House
    Thursday, March 25, from 4:30 p.m. to 6 p.m.
    Hosted by the Humber Arboretum. Learn more here.
  • Sport, Wellness & Sustainability Trivia
    Thursday, March 25, from 7 p.m. to 8 p.m.
    Hosted by Humber Athletics. Register here. Space is limited.

Visit the Office of Sustainability’s website for more information on upcoming Humber Earth Month events. In the meantime, continue sharing how you’re celebrating Humber Earth Month, using #HumberEarthMonth2021 on social media.

When:
March 19, 2021
Posters/Attachments: Event Poster

This memo outlines important dates for the upcoming year-end (March 31, 2021) by which pertinent information needs to be submitted to Finance and/or appropriate action needs to be taken. We need your strict adherence to these dates to complete the financial statements, external audit, Board and Ministry reporting in a stipulated and tight timeframe.

DEADLINES ARE TO BE INTERPRETED AS 4:30 P.M. OF THE DATE SPECIFIED

a) Procurement – Friday, January 15, 2021

It is strongly recommended that all Request for Proposals and related purchasing activities be initiated by the above date to ensure adequate time is allotted to complete the procurement cycle by yearend date. Reminder that goods must be received, and/or services must be rendered by March 31 to be recorded against the 2020-21 fiscal year budget.

b) Revenue Deferral – Friday, February 26, 2021

Requests for unearned revenue deferrals should be based on the anticipated yearend balance and must be made by submitting a Revenue Deferral Request Form to Hongliu Mo by the above date. Requests will be approved in accordance with accounting principles. The form identifies eligibility criteria.

c) New Fund, Org or Reporting Hierarchy Changes for the new fiscal year – Tuesday, March 23, 2021

Requests for new fund or org codes, or reporting hierarchy change requests should be submitted by March 23 to your Finance Liaison to be ready for the new fiscal year. This year, no new or change requests will be processed in Banner during the period from April 1 to April 30 as Finance completes year-end activities.

d) Accounts Receivable – Wednesday, March 24, 2021

All requests to invoice (external) customers for current fiscal year activities must be made by submitting a Request to Invoice form to accounts.receivable@humber.ca by the above date.

Additional note: Any invoice for the new Fiscal Year needs to be submitted after April 1, 2021.

e) Interdepartmental Charges – Wednesday, March 31, 2021

All interdepartmental charges (i.e. Capital Works, Telephone, Graphics etc.) or journal entry requests for the current fiscal year must be submitted by the above date.

f) Purchase Card (MasterCard) – Wednesday, March 31, 2021

All purchase card transactions must be processed and approved in Chrome River by the above date.

It is important to note that until transactions are APPROVED in Chrome River, they are not transferred to and recorded in Banner. It is imperative that transactions are approved by the deadline to ensure they are recorded in Banner against the Fiscal 2020-21 budget. Any unapproved transactions will be recorded against next year’s budget. Please visit the Finance website Chrome River training documentation for a Job Aid on How to Approve P-Card Transactions.

g) Banner Purchase Order Receiving – Wednesday, March 31, 2021

Banner receiving is an online acknowledgement that goods ordered or services rendered have been appropriately received and vendor invoice is approved for payment. Banner receiving must be completed for goods or services received by the above date.

If Banner receiving is not complete by the above deadline, expenses will be recorded against next fiscal year’s budget.

h) Vendor Invoices – Thursday, April 1, 2021

Vendor invoices must be emailed to Accounts Payable accounts.payable@humber.ca by the above date. Please note that Banner receiving must be complete by the date specified above (g); otherwise, the expense will be charged against next fiscal year’s budget.

Note: Purchase orders with remaining balance of $100 (or less) and all standing orders for current year will be closed as of March 31, 2021 (i.e. not rolled over into the new fiscal year).

i) Travel & Expense Claims – Thursday April 1, 2021

Travel & expense claims must be emailed to Accounts Payable accounts.payable@humber.ca by the above date, otherwise they will be processed in the next fiscal year. Please visit our website www.humber.ca/finance for guidance on Travel & Expense Claims and the form.

j ) Prepaid Expenses

As per accounting principles, payments made in the current fiscal year that relate to goods being received or services being rendered beyond March 31, 2021 date will be automatically charged to next fiscal year’s budget.

k) Payroll Timecards and Vacation Approval (HRMS) – Wednesday, March 31, 2021

All timecards for work performed in the current fiscal year and vacation planned for up to and including March 31, 2021 must be approved by the above date. Further communication will be provided in March from HR/Payroll.

2021-22 Fiscal Year Readiness

Please note that effective March 1, 2021, the fiscal 2021-2022 budget will be available in Banner to process procurement related activities. Purchasing will host two refresher training sessions on Friday, February 19, 2021 from 10 a.m. to 12 p.m. and Thursday February 18, 2021 from 2 p.m. to 4 p.m. to review items such as creating standing orders. Please email purchasing@humber.ca to register for one of these two sessions.

Summary

We appreciate and thank everyone in advance for their cooperation. Please contact anyone on our Finance team if you have any questions on the above, or year-end activities in general.

 

Quick Reference Table of Yearend Deadlines

Financial Item Due Date
Procurement for delivery by Year-end Friday, January 15, 2021
Revenue Deferral requests Friday, February 26, 2021
New Fund or Org codes or Hierarchy reporting changes Tuesday, March 23, 2021
Accounts Receivable Invoicing requests Wednesday, March 24, 2021
Interdepartmental Charges requests Wednesday, March 31, 2021
Chrome River transactions processed and approved Wednesday, March 31, 2021
Banner Purchase Order Receiving Wednesday, March 31, 2021
Payroll Timecards and Vacation (HRMS) approved Wednesday, March 31, 2021
Vendor Invoices received by Accounts Payable Thursday, April 1, 2021
Travel & Expense Claims received by Accounts Payable Thursday, April 1, 2021

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