In one of our previous communiqué, we shared information around your new payslip within the HRMS.  

Today, we would like to share with you some information that is available on the recently updated payroll calendar. Some of this information includes:

• Deadline for managers to submit the completed contracts
• Deadline for employees to accept and eSign contracts
• Number of days before a new Employee can access the HRMS to their time
• Deadline for absences and leaves
• Deadline to submit payment authorization form

Check out the updated payroll calendar by visiting the HR website at hrs.humber.ca, and click on the 2019 Payroll Calendar link under News & Announcements section. Alternatively, click here to view the updated calendar now.

Also a reminder to check out the Manager and Employee Playbooks on our HRMS Knowledge Base website to complete your Day 1 actions. In addition, keep a lookout for our upcoming communiqué announcements where we will be sharing information with you on everything around HRMS.

HRMS Team

Have you missed our previous announcements?  Don’t know what to do within HRMS?

Check out our HRMS Knowledge Base (KB) by visiting the HR website at hrs.humber.ca and click on the HRMS Knowledge Base icon.

In the HRMS Knowledge you can find information on: How-to Perform Actions within the System, Process Change and System Change Communications, Employee and Manager Playbooks, Webinars, FAQs, How-to Get Support, past communiqué and much more.

Post-secondary studies can be a challenging time for students. Generally there are signs that a student may be struggling long before a situation escalates to a crisis. Faculty and staff are well-positioned to recognize behaviour that may indicate that a student is in distress and may require help. Being able to recognize the signs of distress and being willing to address your concerns directly are critical first steps in assisting the student.

Remember there are various resources and supports on campus that are here to help staff and faculty navigate students in distress.

STUDENT SUPPORT & INTERVENTION COORDINATORS (SSIC)

Consult a Student Support & Intervention Coordinator if you require consultation on a concerning student behaviour you’ve observed. The Student Support and Intervention Team may be activated to respond to complex student related concerns.

416.675.6622 x2102
8:30 a.m. – 4:30 p.m., Monday – Friday
SICsupport@humber.ca

OFFICE OF STUDENT CONDUCT

We offer conflict resolution services and supports for student-to-student related matters and are responsible for the Code of Student Conduct. We also offer consultations for staff and faculty navigating difficult / disruptive students.

416.675.6622 x4357
8:30 a.m. – 4:30 p.m., Monday – Friday
studentconduct@humber.ca

STUDENT WELLNESS & ACCESSIBILITY CENTRE (SWAC)

Counsellors are available to assist students experiencing any difficulties and we offer same-day and walk-in availability - no appointment necessary. Health Centre Nurses are available to discuss health concerns.

North Campus:
416.675.6622 x5090

Lakeshore Campus:
416.675.6622 x3331

8:30 a.m. – 4:30 p.m., Monday – Friday
humber.ca/counselling
humber.ca/health

GOOD2TALK

Good2Talk is a free, confidential helpline providing professional counselling and information and referrals for mental health, addictions and well-being to post-secondary students.

1.866.925.5454
Available 24/7/365

IN CASE OF LIFE THREATENING SITUATIONS OR EMERGENCIES CALL 911 OR PUBLIC SAFETY AT 416.675.6622 X4000

For general inquiries, please call 416.675.8500 to reach the Department of Public Safety.

With the departure of Lara Hof from the Office of Student Conduct (OSC), Andrea Campea, currently the Acting Manager of Residence Life, has been appointed Acting Manager, Office of Student Conduct. Andrea has an extensive history in student conduct administration, currently sits on the Student Support & Intervention Team, and with ease will be able to make the transition to the Office of Student Conduct. Andrea and Lara were fortunate to connect and transition prior to Lara's departure. Andrea will officially take over the role in OSC on Monday, September 23. Andrea will also retain several of her responsibilities within the Residence Life portfolio, drawing on the support of the Residence Life Coordinators for specific tasks, and will continue in the role as Interim Manager. 

I’d like to once again thank Lara for her leadership and commitment to supporting Humber students and express thanks to Andrea for her openness to take on new responsibilities over the next few months.

Ian Crookshank (He, Him)
Dean of Students

#1 RECRUITMENT NFT CONTRACTS

Some requisitions were not getting approved on HRMS due to missing details on the requisition which were mandatory. On the requisition, the following are mandatory fields for contract requisitions:

• Requisition Title
• Department (ORG)
• Organization Location (Campus)
• Job Family Number of Openings (Unlimited)
• Position Type
• Justification
• Department (Title)
• Recruiter – HR Coordinator

Use the OFFER MATRIX, which is available on the Knowledge Base when creating contracts.

#2 TIME ENTRY & APPROVAL

Some time cards and payroll payments were not completed for some employees because time cards were not received.

Employees: Be sure to select SUBMIT on the HRMS screen once you have completed your time entries.

Managers: Be sure to review and select APPROVE on the HRMS screen once you have reviewed and approve the time.

#3 ONE TIME PAYMENTS

Payments to Active Employees: Managers must fully complete the “Payroll Authorizations Form” (PAF) including the FOAP for all requests, and email it to payroll@humber.ca.

Payments to Non Employees: Managers must submit their spreadsheet to the HR Generalist supporting their client group.

Use this link to obtain a copy of the PAF: https://hrs.humber.ca/support/supportresources/benefitsresources/payroll.html

#4 MISSING BANKING INFORMATION

In order to receive your salary deposit into you account at your financial institution, you must ensure your banking information is on the HRMS and is correct.

To do this Login into the HRMS - Employee Direct Access (EDA) using your single sign-on ID and password. Link for HRMS Login can be found on hrs.humber.ca website. Access your pay slip by selecting the “pay” icon and then “pay methods”. Selecting the edit mode allows you to view and edit your information.

#5 BENEFITS – NEW AND RETURNING PARTIAL LOAD EMPLOYEES

To avoid missing the opportunity to register for benefits, once you satisfy the following criteria, you should be registering for benefits that are eligible to you:

• You are a new Partial Load employee
• You are a returning Partial Load employee who have had an absence of 6 or more months between Partial Load contracts

Follow these steps to register for your benefits:

1. Login into the HRMS - Employee Direct Access (EDA) using your single sign-on ID and password. Link for HRMS Login can be found on hrs.humber.ca website.
2. Complete your benefits elections through the HRMS EDA. Click here to learn how to perform this action within the HRMS.
3. After completing the benefit enrolment steps, go back to the EDA homepage by clicking the “Humber” logo and then click on the “My Benefits Enrolment Form” icon.
4. The Sun Life Enrolment Form will appear. Ensure you read the first page carefully and complete the form based on instructions provided.
5. Once completed, submit the hard copy original form to HR Services within 31 days of your contract start date.