Please review this message as there are many important upcoming dates as we approach year-end.
Physical Cheque Deposit – Friday, March 28, 2025
Physical cheques should be received in the Financial Services department to the attention of Accounts Receivable and a Miscellaneous Deposit form must be submitted on or before the date above in order to be processed for the fiscal year ending March 31, 2025. For further information or clarification, please email accounts.receivable@humber.ca.
Interdepartmental Charges Request – Monday, March 31, 2025
All interdepartmental charges (e.g. capital works, telephone, graphics etc.) or journal entry requests for the current fiscal year must be submitted by the above date.
Purchase Card (PCard) Charges – Thursday, March 27, 2025 & Monday, March 31, 2025
PCard holders must submit all purchase card transactions in Chrome River by Thursday, March 27, 2025. Chrome River Approvers must approve all pending expense reports in Chrome River by Monday, March 31, 2025. If you have transactions that are less than $50, please ignore the warning message and submit the expense report for approval.
It is important to note that only APPROVED transactions in Chrome River are recorded in Banner against the departments’ Fiscal Year 2024-25 budget. All unapproved and unreconciled transactions after March 31, 2025, will be recorded against the department’s Fiscal Year 2025-26 budget.
Out of Pocket Travel & Expense Claims – Monday, March 31, 2025
Travel & expense claims must be processed and APPROVED in Chrome River by the above date, otherwise they will be processed in the next fiscal year. Training resources are available on the Finance website on how to submit your expense reports.
Banner Change Order Requests – Friday, March 28, 2025
Change order requests must be sent to purchasing@humber.ca no later than the above date. A change request must include the dollar value increase/decrease required to be complete.
Banner Purchase Order Receiving – Monday, March 31, 2025
Banner receiving transaction provides a confirmation that goods ordered, or services rendered have been appropriately received and vendor invoice is approved for payment. Banner receiving must be completed for goods or services received by the above date to be recorded against the Fiscal Year 2024-25 budget. If Banner receiving is not complete by the above deadline, expenses will be recorded against next fiscal year’s budget.
Vendor Invoices Received by Accounts Payable – Tuesday, April 1, 2025 at Noon
Vendor invoices must be emailed to accounts.payable@humber.ca by the above date and time. Please note that Banner receiving must be complete by the above date otherwise, the expense will be charged against next fiscal year’s budget.
Note: Purchase orders with a remaining balance of $100 (or less) and all Standing Orders for the current Fiscal Year 2024-25 will be closed as of March 31, 2025 (i.e. not rolled over into the new fiscal year).
Payroll Timecards and Vacation Approval (HRMS)
All timecards for work performed in the current fiscal year, including vacation plans up until March 31, 2025, must be entered into HRMS by March 21, 2025, and approved in HRMS by March 28, 2025.
Prepaid Expenses
As per Generally Accepted Accounting Principles (GAAP), payments made in the current fiscal year that relate to goods being received or services being rendered beyond March 31, 2025, will be automatically charged to next fiscal year’s budget.
Please take note of the above important dates and reach out if you have any questions.
