Create Job Requisition

Lesson for non full-time recruitment process

If required – follow the steps outlined below to create a job requisition.


With the implementation of the Human Resource Management System, there are some actions that will require support from HR to complete. These actions pertain to recruitment – Full-Time and Non Full-Time (NFT Contracts). You are required to add either the HR Coordinator or HR Generalist to your requisitions in order for HR to support you in completing your recruitment activities. Below you will find the listing for your reference as well as a screenshot of where on the requisition these additions need to be made.

If you have any questions, please feel free to contact the HR Support Centre.

Click here to view the list of HR Coordinators and Generalists who are supporting recruitment.

Future Steps

This knowledge article will show you how to create a job requisition.

1. Sign into HRMS using your single sign-on ID and password.

2. Click ‘Talent Acquisition”.

3. Click ‘Recruitment’.

Note: A new window will open. If using Chrome, download Adobe Flash.

4. Click ‘Legacy Recruiting’ under Quick Access.

5. Click ‘Create a Requisition’.

6. Select the ‘Requisition Type’.

7. Click ‘Next’.

8. Click the icon for ‘Open the Selector’ to select the requisition template.

Note: You can also type the requisition title in the ‘Requisition Template’ field to select the template without opening the selector.

9. Use ‘Quick Filters’ to search for the requisition template and click ‘Select’.

Note: The requisition templates for non-full-time contracts begin with ‘NFT’ and are named by the contract type. For example, ‘NFT-Partial Load Professor’.

10. Click the icon for ‘Open the Selector’ to select the department.

Note: You can also type the department name or number in the ‘Department’ field to select the department without opening the selector.

Note: The department in this field is the organization from the FOAP. The department selected on a requisition should correspond with the organization from the FOAP, however the department (Org) selected on the requisition does not have an impact on where the salary is paid from. The department (Org) selected on the requisition will appear as the employee’s department on their employee record, but the employee’s salary will always be paid from the FOAP selected on the offer.

11. Use ‘Quick Filters’ to search for the department and click ‘Select’.

12. Click ‘Next’.

Note: The ‘Organization’ will auto-complete from the requisition template.

13. Click the ‘Primary Location’ selector.

14. Select the ‘Primary Location’ from the list and click ‘Select’.

15. Click the ‘Job Field’ selector.

16. Click the ‘Primary Location’ selector.

17. Click ‘Create’.

Note: For semester requisitions it is recommended that the title of the requisition identifies the semester and year, for example, “NFT-Partial Load Professor – Fall Semester 2019”.

Completion of the requisition includes the following fields: Requisition Title, Position Type, Justification, Incumbent Being Replaced (if applicable), Department, Recruiter (HR Coordinator), Hiring Manager, and HR Services (HR Business Part).

Note: For Appendix D contracts, please ensure the ‘Position Type’ is ‘PT Support – Appendix D’ and the ‘Schedule’ is ‘Non-Full-Time’.

Note: There are two ‘Position Type’ fields on the requisition. You must select the same value in both fields. The position type for Appendix D contracts will appear as ‘PT Support – Appendix D’ in the first field and ‘Appendix D’ in the second field.

18. Click ‘Save and Close’ when complete.