Frequently Asked Questions

Please follow the step-by-step guides listed under the Benefits Life Events learning path.

Please follow the steps outlined on the Add, View and Update your Beneficiary Designation knowledge article.

To add your spouse to your pension plan, visit the CAAT Pension website and complete the Member Change of Information form. Once completed, send the form to the Compensation & Benefits Specialist along with the required documentation.

To remove your spouse from your pension plan, you must contact CAAT Pension directly.

Within the HRMS, benefit deductions are taken out on the second pay period of the second month and will continue to be deducted until the last pay period of the contract. Benefit premiums only come off twice a month (except for pension). There are two months in the year in which employees receive three pays in the month. When an employee receives their third pay in the month there are no benefits deductions.

As a Partial Load employee, you can complete and view your benefits enrollment through the HRMS by clicking on the Benefits icon.

For a step-by-step guide on how to complete the benefits enrollment train stops as a partial load employee, please visit a knowledge article on this topic: Benefits Enrollment Completing Train Stops – Partial Load Professor and Clinical Faculty.

For a step-by-step guide on how to view your current and future benefits, please visit a knowledge article on this topic: View Current and Future Benefits.

If you are unable to enroll in your benefits plans through the HRMS, please contact the HR Support Centre.

If you are a Full Time Employee, you will not be able to opt out of Dental benefits as they are a mandatory benefit.

If you are a Partial Load Employee, you have the option to opt out of Dental benefits. If you wish to opt-out of dental benefits you may do so with the understanding that you would not be eligible for this benefit again unless you meet the terms and conditions in the future.

To start the process, you would need to log onto the Employee Direct Access using your single sign-on. Click on the Benefits icon on the springboard. Once on the Benefits work area, click Change Benefits Election.

For a step-by-step guide on how to change your benefits elections as a Partial Load employee, please visit a knowledge article on this topic: Benefits Enrollment Completing Train Stops – Partial Load Professor and Clinical Faculty

Please follow the step-by-step guides listed under the Manage Absence for my Team learning path.

Carryover in excess of fifteen (15) days may be permitted in extenuating circumstances, subject to formal approval by the vice president of the employee and the vice president of People(s) & Culture. An employee requesting to carry over more than fifteen (15) days above their annual entitlement must submit this request, by completing the Vacation Carryover Exception Form, to their manager by June 1 of each year, outlining the reason for the exception request, as well as the plan to use the additional vacation. The manager will discuss the request with their vice president, and submit a recommendation to People(s) & Culture. After the final determination has been made, the manager will provide a written response to the employee and maintain a record of the approved form within the department. ​

The only situations that do not require the vice president’s approval to carry over an excess of fifteen (15) days above the employee’s annual entitlement without forfeiture, apply to an employee who has been on a maternity/parental leave or extended sick leave during the vacation year when the excess days accrued. Upon return to work, the affected employee will be expected to create a vacation plan to utilize the accumulated vacation time and to discuss this with their manager. To be clear, any excess of fifteen (15) days above the employee’s annual entitlement in future vacation years will be subject to the Vacation Policy and not considered an allowable exception. ​

The Vacation Carryover Exception Form can be found in the Leaves of Absence section of the People(s) & Culture website.

Yes, employees are able to forecast their future vacation balances through the HRMS by following the steps in the Forecast Future Vacation Balances knowledge article.

Yes, employees are able to forecast their future vacation balances through the HRMS. Review the steps in the Forecast Future Vacation Balances knowledge article to learn how.