Total Rewards

Frequently Asked Questions

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Benefits Leaves of Absence

Benefits

You can join the Humber Group Benefits Plan by completing the applicable benefit enrolment found on the Total Rewards Benefits page, under the “CAAT Group Benefits Positive Enrolment Forms” dropdown of the “Claims and Enrolment Forms” section, select the form that pertains to your primary contract type. Submit the completed form electronically via email to the Total Rewards Mailbox: totalrewards@humber.ca.

Important notes for enrolment form completion:

Enrolment forms may be completed, signed, and submitted electronically. It is not required to print the form to sign and then upload.
Ensure to elect or decline each benefit option The “Coverage Effective On” date sections will be completed by Total Rewards.
Indicate whether you are choosing family or single coverage for each applicable benefit.
If you have dependents, complete the “Dependent Information” section. For dependent students between the ages 21-25, proof of full-time student status must be submitted to totalrewards@humber.ca along with your enrolment form. The accepted proof is an enrolment letter printed on the school’s letterhead, listing your dependents’ name(s) & duration of the current semester.
Attach a void cheque or direct deposit form in addition to completing the “Banking Details” section.
You must sign and date within the “Authorization and signature” section. The signature may be electronic.

Please note: if a form is completed incorrectly or is missing information, it will be returned to you for updating and we will be unable to enrol you into the benefit plan until you re-submit a correct and complete form.

Once your enrolment is processed, you will receive a confirmation email containing further details, such as your member ID, effective dates of coverage, beneficiary designation instructions, and drug card information.

Note for clinical staff: You can enrol in the Extended Health Care plan (institution paid) plus the optional benefits of Vision & Hearing (100% employee paid). Refer to the Clinical Teacher Benefits ‘At a Glance” document containing details of benefit coverage.

Please follow the step-by-step guides listed under the Benefits Life Events learning path.

Please follow the steps outlined on the Add, View and Update your Beneficiary Designation knowledge article.

To add your spouse to your pension plan, visit the CAAT Pension website and complete the Member Change of Information form. Once completed, send the form to the Compensation & Benefits Specialist along with the required documentation.

To remove your spouse from your pension plan, you must contact CAAT Pension directly.

If you are a Full Time Employee, you will not be able to opt out of Dental benefits as they are a mandatory benefit.

If you are a Partial Load Employee, you have the option to opt out of Dental benefits. If you wish to opt-out of dental benefits you may do so with the understanding that you would not be eligible for this benefit again unless you meet the terms and conditions in the future.

To start the process, you would need to log onto the Employee Direct Access using your single sign-on. Click on the Benefits icon on the springboard. Once on the Benefits work area, click Change Benefits Election.

For a step-by-step guide on how to change your benefits elections as a Partial Load employee, please visit a knowledge article on this topic: Benefits Enrollment Completing Train Stops – Partial Load Professor and Clinical Faculty

Sunlife automatically provides benefits coverage to your dependent(s) until August 31 the year they turn 21.

If your child remains in full time school, you must obtain proof of enrolment from school for the school year following their 21 birthday and email the document to totalrewards@humber.ca for processing.

Leaves of Absence

Please follow the step-by-step guides listed under the Manage My Absence learning path.

Please follow the step-by-step guides listed under the Manage Absence for my Team learning path.

Carryover in excess of fifteen (15) days may be permitted in extenuating circumstances, subject to formal approval by the vice president of the employee and the vice president of People(s) & Culture. An employee requesting to carry over more than fifteen (15) days above their annual entitlement must submit this request, by completing the Vacation Carryover Exception Form, to their manager by June 1 of each year, outlining the reason for the exception request, as well as the plan to use the additional vacation. The manager will discuss the request with their vice president, and submit a recommendation to People(s) & Culture. After the final determination has been made, the manager will provide a written response to the employee and maintain a record of the approved form within the department.

The only situations that do not require the vice president’s approval to carry over an excess of fifteen (15) days above the employee’s annual entitlement without forfeiture, apply to an employee who has been on a maternity/parental leave or extended sick leave during the vacation year when the excess days accrued. Upon return to work, the affected employee will be expected to create a vacation plan to utilize the accumulated vacation time and to discuss this with their manager. To be clear, any excess of fifteen (15) days above the employee’s annual entitlement in future vacation years will be subject to the Vacation Policy and not considered an allowable exception.

The Vacation Carryover Exception Form can be found in the Leaves of Absence section of the People(s) & Culture website.

Yes, employees are able to forecast their future vacation balances through the HRMS by following the steps in the Forecast Future Vacation Balances knowledge article.

Yes, employees are able to forecast their future vacation balances through the HRMS. Review the steps in the Forecast Future Vacation Balances knowledge article to learn how.