More information is also available on the CEC’s website and the OPSEU website.
Enhancing Institutional EDI Knowledge of Disability and Academic Accessibility:
Post reminders on Blackboard (Humber) or CourseLink (Guelph-Humber) of upcoming test/exam dates.
Remind students to notify you in advance if they require test/exam accommodations.
Consider creating two (2) versions of each test/exam to cover situations where students may need to write on a different day than the rest of the class for disability-related reasons or other extenuating circumstances.
Consider opening the test/exam for a window of time (e.g. 24 hours) to allow students some additional flexibility.
Visit our ALS Information for Faculty website to learn more about accommodating students with disabilities.
Please email us at accessible-learning@humber.ca with suggestions for key accessibility-related topics that you would like us to address through the Communiqué.
Beginning on January 24, proof of vaccination may only be submitted to the Humber Guardian App using the provincial Enhanced Vaccine Certificate (QR Code). These submissions will be verified and approved almost instantly.
Public Safety officers at campus entryways will also be equipped with scanners to verify the QR codes on provincial Enhanced Vaccine Certificate.
International students who were vaccinated outside of Ontario, can find information about the steps to obtain an Enhanced Vaccine Certificate/Canadian proof of vaccination from the Government of Canada. Exceptions will be made for international students who do not yet have a provincial QR code.
Students who were vaccinated in other provinces may upload their proof of vaccination in the Vaccine Passport Application section of the Humber Guardian app by clicking on “I have an Enhanced Vaccine Certificate”
Additional Details
Check out the latest news and opportunities from the Centre for Creative Business Innovation in our January newsletter.
The COVID-19 pandemic continues to be challenging and as such many Humber employees have had to continue to work from home to help minimize the spread of the virus. As employees, you may be able to claim certain home office expenses and can be claimed towards your 2021 tax returns.
We are following all required guidelines as provided by the Canada Revenue Agency (CRA). More details on eligibility, expenses on who can claim can be found on CRA – Home Office Expenses for Employees.
In the coming weeks we will send additional information and instructions on T2200S.
Please contact the HR Support Centre if you have any questions.
HR Support Centre contact details:
Thank you.
We are pleased to inform you that the 2021 T4 Tax Forms will be made available online through the Human Resource Management System (HRMS). T4s will be made available within the HRMS no later than February 28, 2022. We will provide more information on how to view and print your T4s in the coming weeks.
If you require a printed copy of your T4 Tax Form mailed to you, please contact the HR Support Centre. The mailing address on the HRMS will be used to send these forms. As such, if your address has recently changed please ensure to update your current address on the HRMS no later than January 28, 2022. To learn how to add or update your address please visit the HRMS Knowledge Base – Add or Update Contact and Address Information. All T4s will be issued with the legal name we have on file for you.
Note:
Please contact the HR Support Centre if you have any questions.
HR Support Centre contact details:
Thank you.
Did you know that while gyms are closed, "We Got You" by offering virtual fitness classes on both Zoom and Instagram Live as well as by having our personal trainers offer virtual personal training?
View our class offerings. Click on the class of choice and within the descriptions are links to take you to where it is offered.
View our Virtual Personal Training packages.
Our fitness team, made up of Nationally Certified Fitness Professionals with many years of experience, are here to help you with your fitness and wellness goals.
Follow our wellness/fitness posts on Instagram:
If you would like more information regarding the classes, training or other wellness offerings, please reach out to Leanne Henwood-Adam, Fitness Coordinator, North Campus at leanne.henwoodadam@humber.ca or Nathania Bron, Fitness Coordinator, Lakeshore Campus at nathania.bron@humber.ca.
More information is also available on the CEC’s website and the OPSEU website.
The following message was sent to students on January 17, 2022.
Dear Students,
Further to my January 11 Academic Bargaining update, today, the College Employer Council (CEC) asked the Ontario Labour Relations Board (OLRB) to schedule an employer vote with the Ontario Public Service Employees Union (OPSEU) CAAT-A on the colleges' most recent offer of settlement.
OPSEU CAAT-A is the union representing full-time and partial-load professors, instructors, librarians and counsellors at all Ontario colleges. Currently, CAAT-A union members are taking part in work-to-rule strike action.
The employer vote provides employees with the opportunity to accept or reject the final offer tabled by the College Employer Council. The CEC can only request this vote once during a bargaining cycle. The OLRB will set the vote date and inform the CEC and OPSEU accordingly. It will take about three weeks for the vote to be organized. The OLRB is solely responsible for managing the vote. Neither the CEC nor OPSEU is involved in the vote to ensure its independence and integrity.
Humber will work with the CEC, OPSEU and the OLRB to ensure that faculty members who are eligible to vote are able to do so.
Teaching and learning continues while the vote is being organized. If the offer is accepted, the labour dispute is over, and the possibility of a strike or further academic disruption is eliminated. If rejected, the collective bargaining process continues.
All scheduled academic activities are continuing as planned and there is no impact on student work placements or Humber’s participation in offsite events. As always, should anything change that may impact teaching and learning, we will advise impacted students and staff immediately.
As mentioned previously, Humber has contingency plans in place in the event of an Ontario-wide college faculty strike. Decisions about full-time and continuous professional learning classes will be made if a strike is declared. At present, no strike has been called. The union has been asked to provide advance notice to colleges if it plans to go on strike.
In the event of any academic disruption, including a strike, the college will ensure that students have the opportunity to achieve their learning goals in a timely manner.
We have posted an academic bargaining update and FAQ on our Updates page, and the College Employer Council has posted student resources on its website.
Thank you for your ongoing patience and perseverance in what has been an academic year full of challenges. We will continue to provide updates on www.humber.ca/updates and on our social media channels. Take care and be well.
Sincerely,
Chris Whitaker
President & CEO
This memo outlines important dates for the upcoming year-end (as at March 31, 2022) by which pertinent information needs to be submitted to Finance and/or appropriate action needs to be taken. We need your strict adherence to these dates to complete the financial statements, external audit, Board and Ministry reporting in a stipulated and tight timeframe.
DEADLINES ARE TO BE INTERPRETED AS 4:30 P.M. OF THE DATE SPECIFIED
a) Procurement – Friday, January 21, 2022
It is strongly recommended that all Request for Proposal and related purchasing activities be initiated by the above date to ensure adequate time is allotted to complete the procurement cycle by yearend date. Reminder that goods must be received, and/or services must be rendered by March 31st to be recorded against the 2021-22 fiscal year budget.
b) Revenue Deferral – Friday, February 25, 2022
Requests for unearned revenue deferrals should be based on the anticipated yearend balance and must be made by submitting a Revenue Deferral Request Form to evan.chin@humber.ca by the above date. Requests will be approved in accordance with accounting principles. The form identifies eligibility criteria.
c) New Fund, Org or Reporting Hierarchy Changes for the new fiscal year – Tuesday, March 22, 2022
Requests for new fund/org codes or reporting hierarchy change requests should be submitted by March 22 to your Finance Liaison to be ready for the new fiscal year. No new or change requests will be processed in Banner during the period from April 1 to April 30 as Finance completes year-end activities.
d) Accounts Receivable – Thursday, March 24, 2022
All requests to invoice (external) customers for current fiscal year activities must be made by submitting a Request to Invoice form to accounts.receivable@humber.ca by the above date.
e) Interdepartmental Charges – Thursday, March 31, 2022
All interdepartmental charges (i.e. Capital Works, Telephone, Graphics etc.) or journal entry requests for the current fiscal year must be submitted by the above date.
f) Purchase Card (MasterCard) – Thursday, March 31, 2022
All purchase card transactions must be processed and approved in Chrome River by the above date.
It is important to note that until transactions are APPROVED in Chrome River, they are not transferred to and recorded in Banner. It is imperative that transactions are approved by the deadline to ensure they are recorded in Banner against the Fiscal 2021-22 budget. Any unapproved transactions will be recorded against next year’s budget. Please visit the Finance website Chrome River training documentation for a Job Aid on How to Approve P-Card Transactions.
g) Out of Pocket Travel & Expense Claims – Thursday, March 31, 2022
Travel & expense claims must be processed and approved in Chrome River by the above date, otherwise they will be processed in the next fiscal year.
h) Banner Purchase Order Receiving – Thursday, March 31, 2022
Banner receiving is an online acknowledgement that goods ordered or services rendered have been appropriately received and vendor invoice is approved for payment. Banner receiving must be completed for goods or services received by the above date.
If Banner receiving is not complete by the above deadline, expenses will be recorded against next fiscal year’s budget.
i) Vendor Invoices – Friday, April 1, 2022
Vendor invoices must be emailed to Accounts Payable by the above date. Please note that Banner receiving must be complete by the date specified above (f); otherwise, the expense will be charged against next fiscal year’s budget.
Note: Purchase orders with remaining balance of $100 (or less) and all standing orders for current year will be closed as of March 31, 2022 (i.e. not rolled over into the new fiscal year).
j) Prepaid Expenses
As per accounting principles, payments made in the current fiscal year that relate to goods being received or services being rendered beyond March 31, 2022 date will be automatically charged to next fiscal year’s budget.
k) Payroll Timecards and Vacation Approval (HRMS) – Thursday, March 31, 2022
All timecards for work performed in the current fiscal year and vacation plan for up to and including March 31, 2022 must be approved by the above date. Further communication will be provided in March from HR/Payroll.
2022-23 Fiscal Year Readiness
Please note that effective March 1, 2022, the fiscal 2022-2023 budget will be avaliable in Banner to process procurement related activities. Purchasing will host two (2) refresher sessions on Tuesday, Februrary 15, 2022 from 1 to 3 p.m. and Wednesday, Februrary 23, 2022 from 10 a.m. to 12 p.m. to review items such as creating standing orders. Please email purchasing@humber.ca to register for one of these two sessions.
Summary
We appreciate and thank everyone in advance for their cooperation. Please contact anyone on our Finance team if you have any questions on the above, or yearend activities in general.
Quick Reference Table of Yearend Deadlines
|
Financial Item |
Due Date |
|
Procurement for delivery by Yearend |
Friday, January 21, 2022 |
|
Revenue Deferral requests |
Friday, February 25, 2022 |
|
New Fund/Org or reporting hierarchy changes |
Tuesday, March 22, 2022 |
|
Accounts Receivable Invoicing requests |
Thursday, March 24, 2022 |
|
Interdepartmental Charges requests |
Thursday, March 31, 2022 |
|
Chrome River transactions processed and approved |
Thursday, March 31, 2022 |
|
Out of pocket Travel & Expense Claims approved in Chrome River |
Thursday, March 31, 2022 |
|
Banner Purchase Order Receiving |
Thursday, March 31, 2022 |
|
Payroll Timecards and Vacation (HRMS) approved |
Thursday, March 31, 2022 |
|
Vendor Invoices received by Accounts Payable |
Friday, April 1, 2022 |