Announcements

When:
January 4, 2023
Contact:
Marlene Valerio
Tel:
x5480

Happy New Year from your friends in Advancement and Alumni!

We are happy to share that winter scholarship applications will be open for students from January 5 to February 3.

As you know, many of Humber's students graduate and move on to successful careers in their fields. Scholarships and bursaries provide infinite possibilities, especially for those who need financial stability to pursue their goals.

Please help students reach their full potential by spreading the word and encouraging them to apply for scholarships. You can also let students know that the Advancement and Alumni team is here to help them every step of the way through the application process.

For more information about student scholarships at Humber, please visit our Student Scholarships website or contact student.awards@humber.ca.

Thank you.

The Advancement and Alumni Team

P.S. If you are interested in learning more about how you can establish or support a named scholarship, please contact marlene.valerio@humber.ca.  

When:
January 3, 2023
Posters/Attachments: Event Poster

This memo outlines important dates for the upcoming year-end (as of March 31, 2023) by which pertinent information needs to be submitted to Finance and/or appropriate action needs to be taken. We need your strict adherence to these dates to complete the financial statements, external audit, and Board and Ministry reporting in the stipulated and tight timeframe.   

DEADLINES ARE TO BE INTERPRETED AS 4:30 P.M. OF THE DATE SPECIFIED

a) Procurement – Friday, January 13, 2023

It is strongly recommended that all Request for Proposal and related purchasing activities be initiated by the above date to ensure adequate time is allotted to complete the procurement cycle by the year-end date. Goods must be received, and/or services must be rendered by March 31 to be recorded against the 2022-23 fiscal year budget. 

b) Revenue Deferral – Friday, February 24, 2023

Requests for unearned revenue deferrals should be based on the anticipated year-end balance and must be made by submitting a Revenue Deferral Request Form to evan.chin@humber.ca by the above date. Requests will be approved in accordance with accounting principles. The form identifies eligibility criteria.

c) New Fund, Org or Reporting Hierarchy Changes for the new fiscal year – Wednesday, March 22, 2023

Requests for new fund/org codes or reporting hierarchy change requests should be submitted no later than March 22 to your Finance Liaison in order for new fund/org codes to be ready for the new fiscal year. No new or change requests will be processed in Banner during the period from April 1 to April 30 as Finance completes year-end activities.

d) Accounts Receivable – Friday, March 24, 2023

All requests to invoice (external) customers for current fiscal year activities must be made by submitting a Request to Invoice form to accounts.receivable@humber.ca by the above date. 

e) Interdepartmental Charges – Friday, March 31, 2023

All interdepartmental charges (i.e. capital works, telephone, graphics etc.) or journal entry requests for the current fiscal year must be submitted by the above date. 

f) Purchase Card (MasterCard) Charges – Friday, March 31, 2023

All purchase card transactions must be processed and approved in Chrome River by the above date. 

It is important to note that until transactions are APPROVED in Chrome River, they are not transferred to and recorded in Banner. It is imperative that transactions are approved by the deadline to ensure they are recorded in Banner against the Fiscal 2022-23 budget. Any unapproved transactions will be recorded against next year’s budget. Please visit the Finance website Chrome River training documentation for a job aid on How to Approve P-Card Transactions.   

g) Out of Pocket Travel & Expense Claims – Friday, March 31, 2023

Travel and expense claims must be processed and APPROVED in Chrome River by the above date, otherwise they will be processed in the next fiscal year. 

h) Banner Purchase Order Receiving – Friday, March 31, 2023

Banner receiving is an online confirmation that goods ordered or services rendered have been appropriately received and vendor invoice is approved for payment. Banner receiving must be completed for goods or services received by the above date. 

If Banner receiving is not complete by the above deadline, expenses will be recorded against next fiscal year’s budget. 

i) Vendor Invoices – Monday, April 3, 2023

Vendor invoices must be emailed to Accounts Payable by the above date. Please note that Banner receiving must be complete by the date specified above (h); otherwise, the expense will be charged against next fiscal year’s budget.

Note: Purchase orders with remaining balance of $100 (or less) and all Standing orders for the current year will be closed as of March 31, 2023 (i.e. not rolled over into the new fiscal year). 

j) Prepaid Expenses 

As per accounting principles, payments made in the current fiscal year that relate to goods being received or services being rendered beyond March 31, 2023 date will be automatically charged to next fiscal year’s budget. 

k) Payroll Timecards and Vacation Approval (HRMS) – Friday, March 31, 2023

All timecards for work performed in the current fiscal year and vacation plan for up to and including March 31, 2023 must be approved by the above date. Further communication will be provided in March from HR/Payroll.  

2023-24 Fiscal Year Readiness 

Please note that effective March 1, 2023, the fiscal 2023-24 budget will be available in Banner to process procurement related activities. Purchasing will host two refresher sessions on Tuesday, February 7, 2023, 10:30 a.m. to 12:30 p.m. and Thursday, February 9, 2023 10 a.m. to 12 p.m., to review items such as creating standing orders. Please email purchasing@humber.ca to register for one of these two sessions. 

Summary

We appreciate and thank everyone in advance for their cooperation. Please contact anyone on our Finance team if you have any questions on the above, or year-end activities in general.

Quick Reference Table of Year-end Deadlines 

Financial Item 

Due Date 

Initiating Procurement for delivery by Year-end 

Friday, January 13, 2023 

Revenue Deferral requests 

Friday, February 24, 2023 

New Fund/Org or reporting hierarchy changes 

Wednesday, March 22, 2023 

Accounts Receivable Invoicing requests 

Friday, March 24, 2023 

Interdepartmental Charges requests 

Friday, March 31, 2023 

Chrome River transactions processed and approved 

Friday, March 31, 2023 

Out of pocket Travel & Expense Claims approved in Chrome River 

Friday, March 31, 2023 

Banner Purchase Order Receiving

Friday, March 31, 2023

Payroll Timecards and Vacation (HRMS) approved

Friday, March 31, 2023 

Vendor Invoices received by Accounts Payable

Monday, April 3, 2023

When:
January 3, 2023

Thanks to the support and incredible generosity from within our Humber community, we were able to substantially surpass our fundraising goal of $2,000 for Ernestine’s Women’s Shelter last month, raising just over $3,000!

Since opening in Etobicoke in 1983, they have sheltered and supported more than 15,000 women and gender diverse individuals and children, and through their Outreach Program, provide counselling services, crisis assistance, skills exchange initiatives, and a food bank for adults and children across the GTA.

A sincere and heartfelt thank you to those who donated, helping them to continue this very important work.

Your friends in the Faculty of Health Sciences & Wellness.


About Ernestine’s Women’s Shelter

Ernestine’s Women’s Shelter was opened in 1983 by a group of community members who saw a need for a safe place for women and children fleeing violence and abuse.

Ernestine’s is a non-profit organization that provides advocacy, crisis intervention and shelter to women, two-spirit, trans, non-binary and gender diverse individuals and their children experiencing violence. Our services are evidence-informed and driven by values of inclusion, anti-racism, anti-oppression and respect. We seek to interrupt violence through education and advocacy for social justice.

Ernestine’s is a 32-bed emergency shelter with 14 private bedrooms.

We provide a home for individuals and their children – who stay with us from six months to over one year – until we find appropriate housing for them. During their stay, we provide them with all the necessities they might need (new bedding, clothes, school supplies, toiletries, baby supplies, prescriptions not covered by OHIP, loaded Presto cards, and anything else they might need).

In addition to shelter clients, we support over 600 adults and children from across the GTA through our Outreach Program. The shelter’s Outreach clients have access to counselling services and programs as well as the shelter’s on-site donation rooms and food bank.

We provide a range of holistic services to our shelter and outreach clients. Our services and programs include 24-hour crisis assistance, individual and group-based counselling support, skills exchange programs, as well as legal, housing, and immigration support and advocacy.

Thanks to our supporters, last year (2021-2022) we were able to:

  • Respond to 1,258 crisis calls
  • Provide shelter and support to 50 adults and 35 children, who called Ernestine’s their home
  • Offer lifelines to 286 adults and 418 children in the community through our Outreach Programs
  • Provide 397 check-ins and supportive engagement to children and youth, who form the majority of our clients
  • 214 adults and 401 children were serviced as a result of the 637 times Ernestine’s food support services were accessed. Ernestine’s has continued to see an increased need for our services since the beginning of the pandemic.
When:
January 3, 2023
Contact:
Omar Davis
Posters/Attachments: Event Poster
,
Posters/Attachments: Event Poster
Computer terminal at the front of classroom

Using your mobile device camera and photo app, faculty can scan QR codes (located on or near the lectern) for a quicker, more efficient AV technical support experience. With a simple scan, faculty can report an issue and a technician is immediately dispatched.

Use your mobile device camera to scan the QR code or visit: humber.ca/avsupport.

When:
December 22, 2022
Contact:
Amanda Koski
Tel:
x4253

We would like to take this opportunity to provide information about the Authorized Leave* request process for International students at Humber. Due to the complex nature of immigration regulations there are additional steps that must be followed for international students in order to avoid possible negative immigration consequences.

When an international student approaches you (as a Program Coordinator or faculty member or Associate Dean) to request an authorized leave, please assist us by directing the student to speak with an International Student Advisor (ISA) in the International Centre. All of Humber’s ISAs are Regulated Canadian Immigration Consultants (RCICs) and are legally authorized to provide immigration advice.

*Examples of Authorized Leaves – military service, personal or family illness, death in the family, pregnancy, etc.

Steps:

  • An international student approaches you to request an Authorized Leave.
  • Subject to your approval (based on proof of the reason for their leave) upon submission of a SAF to the Office of the Registrar please notify the International Centre:
    • North: Chantelle Bailey or Shi Yue Zhang ­or Dalyce Newby
    • Lakeshore: Melinda Meng or Lindsay Tait
    • IGS: Sophie Yang
  • Please advise the student that they should speak with an ISA at the International Centre at their campus of study so that any immigration implications can be discussed.

We look forward to continuing to work together to support our international students through their journey at Humber.

When:
December 22, 2022
Contact:
Aaron Mark
Tel:
x4075
An assortment of hearts. Horizontal text: "Humber Love"

Is it too early to start thinking about Valentine’s Day? 

We’re on the search for #HumberLove. Meaning we’re looking for happy Humber Alumni couples who met in our halls and classrooms.

If you and your significant other have an interesting love story to share, we’d love to help you tell it in an exciting way.

Let us know at alumni@humber.ca and visit humber.ca/alumni/humberlove to find more couples just like you!

When:
December 22, 2022
Humber student enjoying the falling snow, Humber College banner in background.

You can help us prepare to support students in 2023 with a year-end donation. All donations, big and small, can truly make a difference for Humber students.

And remember, all gifts received by end of day December 31 will receive a 2022 tax receipt.

Thank you to everyone for their generosity!

When:
December 21, 2022

Continuous Professional Learning (CPL) students and graduates can now request official digital Statement of Grades and official digital Certificate(s) of Accomplishment, Completion, and Participation through MyCreds. The MyCreds portal enables CPL learners to share these official documents with colleges, universities, government, third-parties and employers using a virtual credential wallet.  

Requests can be made through the CPL Learner Portal.

For more information about the process, please visit our CPL Portal Guides and go to mycreds.ca to learn more.  

Communication will be sent out to all CPL learners and recent graduates in the new year.

When:
December 20, 2022
Contact:
Marilyn Cresswell
Faculty of Media and Creative Arts staff smiling and wearing holiday clothing

Good food, great people and good cheer! 

May the new year be happy and healthy for us all.

- The Faculty of Media and Creative Arts

When:
December 20, 2022
Tel:
1.800.350.2228
Posters/Attachments: Event Poster

Are you a registered member for CAAT pension? If yes, have you created your ‘My Pension’ account? 

Did you know?

You have access to My Pension, a secure online portal where you can find details about your CAAT pension. With a simple login, you can view up-to-date pension information, change your contact information, read your Annual Statement and more!

Ready to register?

You may only need a few pieces of information, including your Member ID, which you have received in your recent correspondence from CAAT, such as your Annual Statement.

What can you do on 'My Pension'?

Receive your Annual Statements online. All your future statements and documents will be accessible on My Pension, as they become available.

Manage your account information easily to keep information current with the CAAT Pension Plan. Change your address, phone, email, or update your designated beneficiaries.

Easily send secure messages and documents to CAAT’s pension experts. You will even get notifications prompting you to login, so you don’t miss a message.  

Need assistance?

CAAT’s Member Services is standing by to answer your questions. Email us at member@caatpension.ca, or call 1.800.350.2228 (Toronto: 416.673.9000). Once your account is active, you can send a secure message using the Message Centre

Review the attached frequently asked questions (FAQs) on the ‘My Pension’ account to learn more. 

We are collaboratively working with CAAT Pension Plan to ensure you have access to your pension information.

Thank you.

Human Resources & Organizational Effectiveness

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