What can different employee types do on the HRMS?

Only Active Employees and Employees with Active Contracts can access the HRMS.

To help you get a better understanding of Who Does What on the HRMS, here is a quick overview of actions that different employee types can perform.

(You can review and download the Employee Grouping Matrix for a larger view of this information.)

FT Admin, NFT Admin working FT hours, Ignite staff
Personal Information – Can view and edit information on the HRMS
Benefits – Can view and update Benefits on the HRMS
Time – Not applicable – Do NOT enter hours on the HRMS
Absence – Enters Sick and Vacation Leave on the HRMS
Pay – Can view and download Pay Slip on the HRMS

Full-time (Academic)
Personal Information – Can view and edit information on the HRMS
Benefits – Can view and update Benefits on the HRMS
Time – Not applicable – Do NOT enter hours on the HRMS
Absence – Enters Sick and Vacation Leave on the HRMS
Pay – Can view and download Pay Slip on the HRMS

Full-time (Support)
Personal Information – Can view and edit information on the HRMS
Benefits – Can view and update Benefits on the HRMS
Time – Enters hours that are not regular (Exception Time – e.g. overtime) on the HRMS
Absence – Enters Sick and Vacation Leave on the HRMS
Pay – Can view and download Pay Slip on the HRMS

Appendix D
Personal Information – Can view and edit information on the HRMS
Benefits – Can view and update Benefits on the HRMS
Time – Enters hours that are not regular (Exception Time – e.g. overtime) on the HRMS
Absence – Enters Sick and Vacation Leave on the HRMS
Pay – Can view and download Pay Slip on the HRMS

Partial load employees who are paid automatically (on assignment), based on an approved contract
Personal Information – Can view and edit information on the HRMS
Benefits – Can view and update Benefits on the HRMS
Time – Do NOT enter hours – follow current practices of informing Dept/Faculty and someone with Time Editor access will edit their hours
Absence – Enters Sick hours on the HRMS
Pay – Can view and download Pay Slip on the HRMS

Employees entering hours on Time Cards (Positive Time Entry) (PT Support NFT Admin working PT hours, Student Employees, Work-study Students, non-recurring contracts over 24 hours), Contract Instructors, Contract Instructors (Truckers), Music Coaches, Ignite Elect, Appendix G, NTF Librarians, NFT Counsellors)
Personal Information – Can view and edit information on the HRMS
Benefits – Can view Pension information on the HRMS
Time – Enters Time (hours worked) and Exception Time (e.g. overtime) on the HRMS
Absence – Enters Paid and Unpaid Leave on the HRMS
Pay – Can view and download Pay Slip on the HRMS

NFT Employees who are paid automatically (On Assignment), based on an approved contract (Continuing Education Instructors, Sessional, Sessional Librarians, Sessional Counsellors, PT Instructors, Clinical)
Personal Information – Can view and edit information on the HRMS
Benefits – Can view Pension information on the HRMS
Time – Do NOT enter hours – follow current practices of informing Dept/Faculty and someone with Time Editor access will edit their hours
Absence – Enters Paid Leave on the HRMS, Unpaid Leave is entered on their behalf by a Time Editor role on the HRMS
Pay – Can view and download Pay Slip on the the HRMS