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Learn how to perform an action within HRMS | Administrative Forms | HR Support Centre

(NFT) How to Create a Contract

Prerequisites:

If the candidate has never worked at Humber or the University of Guelph-Humber in the past, you must ask them to create a profile on the external career portal before you can create their offer. Please provide them with the following link so they can follow the steps to submit their profile: https://humber.ca/hrms/hrms-kb/learn-by-role/candidate/creating-a-profile/. Once they have created their profile, you can proceed with the steps outlined below.

Note: If the candidate has worked at Humber or the University of Guelph-Humber in the past, do not ask them to create a profile. Use the candidate search in step 3 below to locate their existing profile. If you notice the candidate has duplicate profiles, please contact your HR Coordinator for assistance, to avoid an issue later in the process. 

If you are hiring a work study student, please refer to the following FAQ for How do I hire a work study student on HRMS?

If you are hiring a new Partial Load employee, a salary calculation must be completed by the Associate Dean and approved by the HR Business Partner or HR Generalist prior to creating an offer for the candidate. The approved salary calculation must be attached to the candidate’s profile on the requisition on HRMS (refer to step 5 below).

How to perform this action within HRMS: 

Step 1 – Create a Job Requisition

Step 2 – Save a Requisition as Open

Step 3 – Candidate Search

Step 4 – Match Candidate to a Job Requisition

Step 5 – Attach a Salary Calculation or Work Study Approval (if required)

Step 6 – Create an Offer

Note: Refer to the Recruitment Offer Matrix which outlines which fields are required on the offer for each hire scenario type.

Step 7 – Use the Assignment Search Report (if required)

Step 8 – Request Approval for the Offer

 

Next steps in the process:

Once you have requested approval of an offer, the HR Coordinator will review the offer. If the offer is approved, the HR Coordinator will extend the offer to the candidate. The candidate will receive an email from ‘Humber College Talent Acquisition Team’ and they must follow the link in the offer email to login to review and respond to their offer within five business days. The manager will receive an email notification indicating whether the candidate has accepted or rejected the offer.

If the offer is not approved by the HR Coordinator, you will receive an email notification indicating why the offer was rejected. You are required to create the offer again with the required changes and request approval from the HR Coordinator again.

Note: Only HR extends offers to candidates. Managers and Delegates do not extend offers. 

Once the candidate has accepted their offer, HR will move the candidate to the ‘Hire/HRIS’ step/status which processes their employee record within HRMS.

For detailed information on how to onboard a new employee, please refer to the following article for How to Onboard a New Employee.

 

Helpful Resources: 

 

Support:

Contact your HR Coordinator if you require support for this process.