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Learn how to perform an action within HRMS | Administrative Forms | HR Support Centre

(NFT) How to Create a Contract


If the candidate has never worked at Humber or the University of Guelph-Humber in the past, you must ask them to create a profile on the external career portal before you can create their offer. Please provide them with the following link so they can follow the steps to submit their profile. Once they have created their profile, you can proceed with the steps outlined below.

Note: If the candidate has worked at Humber or the University of Guelph-Humber in the past, do not ask them to create a profile. Use the candidate search in step 3 below to locate their existing profile. If you notice the candidate has duplicate profiles, please contact your Talent Acquisition Advisor for assistance, to avoid an issue later in the process. 

If you are hiring a Work Study student, please refer to the How do I hire a Work Study student on HRMS? FAQ

For more information about the difference between a new contract and a revised contract, please refer to the What is the difference between a new contract and a revised contract? FAQ

If you are hiring a new Partial Load employee, a salary calculation must be completed by the Associate Dean and approved by the HR Business Partner or Talent Acquisition Advisor prior to creating an offer for the candidate. The approved salary calculation must be attached to the candidate’s profile on the requisition on HRMS (refer to step 5 below).

How to perform this action within HRMS: 

Step 1 – Create a Job Requisition

Note: Review the Requisition Matrix.

Step 2 – Save a Requisition as Open

Step 3 – Candidate Search

Step 4 – Match Candidate to a Job Requisition

Step 5 – Attach a Salary Calculation or Work Study Approval (if required)

Step 6 – Create an Offer

Note: Refer to the Recruitment Offer Matrix which outlines which fields are required on the offer for each hire scenario type.

Step 7 – Use the Assignment Search Report (if required)

Step 8 – Request Approval for the Offer

Next steps in the process:

Once you have requested approval of an offer, the Talent Acquisition Advisor will review the offer. If the offer is approved, the Talent Acquisition Advisor will extend the offer to the candidate. The candidate will receive an email from the ‘Humber College Talent Acquisition Team’ and they must follow the link in the offer email to log in to review and respond to their offer within five business days. The manager will receive an email notification indicating whether the candidate has accepted or rejected the offer.

If the offer is not approved by the Talent Acquisition Advisor, you will receive an email notification indicating why the offer was rejected. You are required to create the offer again with the required changes and request approval from the Talent Acquisition Advisor again.

Note: Only HR extends offers to candidates. Managers and Delegates do not extend offers. 

Once the candidate has accepted their offer, HR will move the candidate to the ‘Hire/HRIS’ step/status which processes their employee record within HRMS.

For detailed information on how to onboard a new employee, please refer to the How to Onboard a New Employee knowledge article.

Helpful Resources: