What is the process to request vacation and other absences within the HRMS?
Note – This article is applicable for Full-time Academic staff only.
Employees are expected to request vacation and report absences through the HRMS, following existing departmental absence policies and practices communicated by their manager, based on conditions outlined in the Academic Staff collective agreement. An example may be that some managers wish employees to speak to the manager first before submitting through HRMS, other managers may be fine with submitting solely through HRMS. After following the departmental process, the employee must then formally request this absence through the HRMS for proper tracking. Managers will receive an email notification as well as notification through the HRMS bell icon for pending approvals. Once the approvals have been granted, the employee will receive the approval status of their request through the bell notification within the HRMS.
Absences can be entered ahead of time (e.g. scheduling a vacation or a surgery), or they can be entered after the fact (e.g. entering a sick day after returning back from the leave).
Click here to learn how to submit an absence request.