What can different employee types do on the HRMS?

Only Active Employees and Employees with Active Contracts can access the HRMS.

To help you get a better understanding of Who Does What on the HRMS here is a quick overview of actions that different employee types have the ability to perform.

(You can view and download a larger view of this information by following this link.)

FT Admin, NFT Admin working FT hours, Ignite staff
Personal Information – Can view and edit information on HRMS
Benefits – Can view and update Benefits on HRMS
Time – Not applicable – Do NOT enter hours on HRMS
Absence – Enters Sick and Vacation Leave on HRMS
Pay – Can view and download Pay Slip on HRMS

Full-time (Academic)
Personal Information – Can view and edit information on HRMS
Benefits – Can view and update Benefits on HRMS
Time – Not applicable – Do NOT enter hours on HRMS
Absence – Enters Sick and Vacation Leave on HRMS
Pay – Can view and download Pay Slip on HRMS

Full-time (Support)
Personal Information – Can view and edit information on HRMS
Benefits – Can view and update Benefits on HRMS
Time – Enters hours that are not regular (Exception Time – e.g. overtime) on HRMS
Absence – Enters Sick and Vacation Leave on HRMS
Pay – Can view and download Pay Slip on HRMS

Appendix D
Personal Information – Can view and edit information on HRMS
Benefits – Can view and update Benefits on HRMS
Time – Enters hours that are not regular (Exception Time – e.g. overtime) on HRMS
Absence – Enters Sick and Vacation Leave on HRMS
Pay – Can view and download Pay Slip on HRMS

Partial load employees who are paid automatically (on assignment), based on an approved contract
Personal Information – Can view and edit information on HRMS
Benefits – Can view and update Benefits on HRMS
Time – Do NOT enter hours – follow current practices of informing Dept/Faculty and someone with Time Editor access will edit their hours
Absence – Enters Sick hours on HRMS
Pay – Can view and download Pay Slip on HRMS

Employees entering hours on Time Cards (Positive Time Entry) (PT Support NFT Admin working PT hours, Student Employees, Work-study Students, non-recurring contracts over 24 hours), Contract Instructors, Contract Instructors (Truckers), Music Coaches, Ignite Elect, Appendix G, NTF Librarians, NFT Counsellors)
Personal Information – Can view and edit information on HRMS
Benefits – Can view Pension information on HRMS
Time – Enters Time (hours worked) and Exception Time (e.g. overtime) on HRMS
Absence – Enters Paid and Unpaid Leave on HRMS
Pay – Can view and download Pay Slip on HRMS

NFT Employees who are paid automatically (On Assignment), based on an approved contract (Continuing Education Instructors, Sessional, Sessional Librarians, Sessional Counsellors, PT Instructors, Clinical)
Personal Information – Can view and edit information on HRMS
Benefits – Can view Pension information on HRMS
Time – Do NOT enter hours – follow current practices of informing Dept/Faculty and someone with Time Editor access will edit their hours
Absence – Enters Paid Leave on HRMS, Unpaid Leave is entered on their behalf by a Time Editor role on HRMS
Pay – Can view and download Pay Slip on HRMS