What are Annual Vacation Entitlement, Carryover, and Forfeiture?
Annual Vacation Entitlement
This can be determined by referring to your current Periodic Accrual rate on the Details tab and multiplying it by 26. In this example (see below), the accrual rate is 0.65 per pay period. Over 26 pay periods, this adds up to 17 days. Therefore, the employee’s annual vacation entitlement is 17 days. Your periodic accrual is based on your years of service as outlined in the Support Staff collective agreement and the Administrative Staff Vacation Policy.
Screenshot of the “Accrual Plan Balances: Details” section of the HRMS. In this case, the employee’s Balance Calculation Date is June 30, 2022, their Plan Period Start Date is July 1, 2021, and their Balance is 11.07 days. This employee has accrued 0.65 days on February 26, 12 and January 15, 29.
Carryover and Forfeiture
Support Staff and Administrative Staff are allowed to carry over a maximum of 15 days in excess of their annual entitlement. In this example, we’ve determined that the employee’s annual vacation entitlement is 17 days. So this employee can carry 15 days in excess of this value and their vacation entitlement is 17 days. This calculates to 15 + 17 for a total of 32 days for the specific vacation year. Any balance greater than 32 would be forfeited on the first day of the new vacation year.
If the balance is lower than the maximum carryover allowance, then all days will be carried over. In this example, the employee is projected to have just over 11 vacation days as of June 30th. This falls well below the 32-day allowance for this employee, so all 11.07 days will be carried over to July 1st. (Please see screenshot below).
Screenshot of the “Accrual Plan Balances: Summary” section of the HRMS. In this case, the employee’s Balance Calculation Date is June 30, 2022, their Plan Period Start Date is July 1, 2021, and their Balance is 11.07 days. This employee has a Periodic Accrual balance of 17 days, Carryover balance of 17.08 days, and an Absence balance of -23 days.
Forecasting Vacation Balance:
An employee can determine if they are at risk of forfeiting vacation days by projecting their balance on the last day of the vacation year. Projecting takes into account any scheduled vacation days prior to the balance calculation date entered. For details on how to project or forecast one’s balance, please refer to the Forecast Future Vacation Balances knowledge article.
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