How to Create an Offer for Part-Time Support
Please note that this FAQ includes information that will not Go-Live within the HRMS until August 3, 2020 and may not yet be applicable.
Summary:
As part of our continuous improvement for the Human Resource Management System (HRMS), our team has been working hard towards the introduction of new employee categories within the HRMS, which align with those listed in the Part-Time Support Staff Collective Agreement. These improvements will help us meet and support our obligations under the Part-Time Collective Agreement. The changes will Go-Live within the HRMS on August 3, 2020.
Starting July 17, the following three (3) current employee categories will be retiring within the HRMS; Non Recurring over 24 hours, Part-time Support and Student Work. Departments will no longer be able to create employment offers for the three (3) retiring employee categories and must select one of the six (6) new and updated categories. For existing employees who are currently in one of the retiring categories, we will convert their profiles to a new employee category, and send them a targeted communication, before August 3, that summarizes the change to their profile and any impacts that may cause to them.
Click here to learn more about the change.
How to perform this action within HRMS:
Step 1 – Create an Offer
Note: Refer to the Recruitment Offer Matrix which outlines which fields are required on the offer for each hire scenario type.
Step 2 – Use the Assignment Search Report (if required)
Step 3 – Request Approval for the Offer
Next steps in the process:
Once you have requested approval of an offer, the Talent Acquisition Advisor will review the offer. If the offer is approved, the Talent Acquisition Advisor will extend the offer to the candidate. The candidate will receive an email from ‘Humber College Talent Acquisition Team’ and they must follow the link in the offer email to login to review and respond to their offer within five business days. The manager will receive an email notification indicating whether the candidate has accepted or rejected the offer.
If the offer is not approved by the Talent Acquisition Advisor, you will receive an email notification indicating why the offer was rejected. You are required to create the offer again with the required changes and request approval from the Talent Acquisition Advisor again.
Note: Only HR extends offers to candidates. Managers and Delegates do not extend offers.
Once the candidate has accepted their offer, HR will move the candidate to the ‘Hire/HRIS’ step/status which processes their employee record within HRMS.
Once the candidate has accepted their offer, the manager is responsible for contacting the unsuccessful interviewed candidates to inform them the role has been filled.
If the candidate rejects the offer, please contact the candidate to ask why. Depending on the reason, you may want to discuss with your HR Business Partner whether a revised offer should be created/extended to the candidate (for example, if they rejected the offer because they were expecting a higher salary).
For detailed information on how to onboard a new employee, please refer to the following article for How to Onboard a New Employee.
Helpful Resources:
Support:
Contact your Talent Acquisition Advisor if you require support for this process.